Branch Administrator – Randfontein
Posted on 2025-04-11
| Employer | Bidvest Protea Coin |
|---|---|
| Salary | 0 |
| Category | Building Construction Mining |
| Location | Gauteng / Gauteng |
Job Summary
- Creating orders on WebX
- Doing follow ups on invoicing and payments
- Requesting quotes
- Compiling capex’s and motivational memos of why the assets needs to be purchased
- Doing follow ups on the capex’s
- Ensuring original invoices reaches HQ before the cut off dates
- In charge if the following:
- Ordering stationary
- Ordering cartridges for all the machines
- Ordering paper
- Ordering of equipment such as, spotlights, bullet proofs, hand radios, pc’s etc.
- Make sure the equipment list is kept up to date
IOD’s:
- Completion of WCL2 forms (employer’s report of an accident)
- Completion of WCL6 forms (resumption report)
- Completion of incident record book
- Send all relevant documentation to HQ
- Ensuring a claim number is received from HQ
- Doing follow ups with the employee and hospital
- Arrange fruit baskets to be delivered if employee is in hospital for a long period of time
- Arrange to visit the employee in hospital if the manager is not available
- Doing disability claims if the employee is found unfit with his/her last medical report
Salaries and other:
- Compiling duty rosters for the hourly paid employees
- PRP for the hourly paid employees
- Compiling the leave schedule for all employees
- Doing leave, sick leave and compassionate leave
- Ensuring that all employees medicals are up to date
- Ensuring all induction training for the employees is up to date (sending them to the mine’s induction training office)
- Ensuring that all employees do polygraphs once a year or every 6 months, depending on the requirements
- Notifying the employees in advance for the polygraph test
- Arranging for polygraphs
- Sending employees to Gijima for training
- Keeping record of Reg 21
- Sending employees for full fire arm courses
- Making sure they go to SAPS for the SAPS competency
- Making sure all certificates are still valid
- Sending employees to upgrade their gradings
- Arranging transport for the employees to and from Gijima
- Doing follow ups of certificates not yet received
- Sending employees for H&S training
- Sending employees for first aid training
- Handling all the pay queries
- Compiling contracts for new employees
- Ensuring all the documents are completed
- Sending them for medical and induction at the mine
- Making sure they receive the necessary training before working alone
- Doing daily posting sheets
- Sending loan forms when an employee wants to apply for a loan
- Assisting with any salary related problems from the workforce, by explaining how certain things work (stay clued up with all the changes)
- Doing terminations
- Completing termination form and relevant documentation
- Updating PSIRA
- Doing the UIF online
- Doing promotions and all the relevant documentation
- Salary adjustments
- Doing transfers
- Staff purchase
- Keeping personal files up to date
Health and safety:
- Sending out toolbox talks to relevant supervisors for training and signatures
- Sending all relevant documentation to HQ monthly
Monthlies:
- Compiling the following month reports
- HR report
- Training report
Uniforms:
- Issuing of uniforms on a weekly basis to the work force
- Record keeping of all uniform being issued
- Making sure each employee is issued with uniform within the time frame of 10 months
- Monthly stock take and sending it to relevant persons
- Good housekeeping in the uniform store
- Completing staff purchase for employees who lost their uniform due to negligence
- Making sure there is enough PPE on hand in the store
- Providing a list of all the uniform that needs to be ordered each month
- Assisting with the regional warehouse when requested
CV’s:
- Checking PSIRA on CV’s received
- Arranging interviews when needed
- Conducting the written interview when vacancies are available (also marking of the test papers)
- Arranging interviews with the manager when a candidate from “outside” has done the written interview
General:
- Typing of memos
- Taking messages
- Making copies
- Binding registers
- Assisting management when needed
- Arranging IR to come for hearings
- Arranging refreshments when visitors come to the offices
- Notice boards are being kept up to date
- Good housekeeping of your office
Preferred qualifications/attributes/skills:
- PSIRA Certification Grade B;
- Grade 12 or equivalent qualifications;
- Relevant experience as receptionist/front office clerk;
- Previous experience in a similar position will be advantageous.
- Must be medically fit and willing to undergo polygraph test;
- Excellent written & verbal communication skills;
- A good working knowledge of MS Office (Excel);
- The ability to communicate and present at all levels;
- The ability to work under pressure;
- Clean disciplinary, criminal and credit record;
- Own transport and accommodation;
Branch Administrator – Randfontein position available in Gauteng, Gauteng. This job position was posted by Bidvest Protea Coin. The job has been posted as a char8000 ad on 2025-04-11 at 01:30:01 in the Building Construction Mining category
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