Gauteng: Expediting Senior Administrator posted by Execustaff South Africa (Pty) Ltd

Summary:
Will be Responsible for the on-time delivery of Radioactives and general equipment through the co-ordination of Utilising key tools (such as TIMS) and ensuring that relevant Regulatory and Legal reporting and documents are completed in a satisfactory way so dispatching can be carried out efficiently and effectively.

Minimum Requirements:
Grade 12 minimum with tertiary education in Business Administration / Logistics Diploma or Degree
SAP One experience
Excellent MS Office skills – Excel at Advanced level
Good knowledge and experience of administrative processes
Excellent communication, interpersonal, team and organizational skills.
Demonstrate a high degree of integrity and discretion.
Responsive team player with the interest to take initiative and work in a fast-paced environment.
Logistics Experience (Exports and Imports)
3 Years Experience in a similar working environment

Main Responsibilities:

Expediting
Order Tracking: Monitor the progress of orders, shipments, or projects to ensure they are on schedule and meet delivery deadlines.
Communication: Maintain regular communication with suppliers, vendors, and internal teams to track order status, resolve issues, and provide updates on delivery times.
Prioritization: Assess the urgency and importance of orders or projects and prioritize them accordingly to meet customer requirements.
Supplier Coordination: Coordinate with Buying, suppliers, and vendors to expedite the production or delivery of goods and services. This may involve negotiating faster production schedules or shipping options.
Documentation: Ensure that all necessary documentation, such as purchase orders, invoices, and shipping documents, is complete and accurate to facilitate the smooth flow of goods.
Quality Assurance: Collaborate with quality control teams to ensure that products or services meet quality standards and specifications, even when expediting.
Problem Resolution: Identify and address any issues or obstacles that may delay orders or projects, such as production delays, supply shortages, or transportation problems.
Customer Communication: Keep customers informed about the status of their orders and any changes in delivery dates. Address customer inquiries and concerns promptly.
Process Improvement: Continuously assess and improve expediting processes to enhance efficiency and reduce the need for last-minute rush orders.
Collaboration: Work closely with other departments, such as procurement, logistics, and production, to ensure a seamless flow of information and materials.
Compliance: Ensure that all activities related to expediting adhere to relevant laws, regulations, and company policies.
Drive on time delivery to customers.
Receive sales orders from customer service and ensure that the requested delivery date and Dispatch information is correct
Send order conformations to customers.
Update open orders sheet.
Communicate with Internal Sales and the customers on the status of their order.
Work with stores to get the goods to dispatch.
Work with Buying, goods receiving, pre-packaging to get goods to store.
Work with Dispatch to get the goods to the customers.
Maintain clear and accurate communication with all departments when expediting orders.
Managing Source Loading and collection list (TIMS)
The customers / Logistics to ensuring the projectors or transport containers to ship the Isotopes
are available and ready to go.

Sales
Forecast & Planning for future orders.
Customer Service
Isotope supply management
Invoicing of all NTP container movements, penalties
Preparation of Documents for export orders – Isotopes and General equipment
Invoicing of isotope and general equipment orders.
Loan Demo Hire
Maintaining of CMS profiles
Reporting
DU waste management and reporting
Safeguards
IMS stock take variance report
Status of orders