Gauteng: Operational Administrator posted by HandPicked Recruitment

• 2+ years of experience in an administrative or operations support role.
• Experience in quotation preparation, follow-ups, or client coordination.
• Basic understanding of finance functions (debtors and creditors).
• Proficient in MS Office (Excel, Word, Outlook).
• Strong organisational and time management skills.
• Excellent written and verbal communication skills.
• Attention to detail and ability to work independently.

 
Duties include, but not limited to:  

• Prepare quotations based on costing provided by the COO.
• Submit quotations for internal approval and forward to clients once approved.
• Follow up with clients to confirm quotation approval or cancellation.
• For services: consult with COO to assign consultants, update consultant schedules and load sheets, and ensure visits are completed and invoiced.
• For products: confirm supplier orders, follow up on deliveries, and obtain Proof of Delivery (POD). Source suppliers when needed.
• Maintain accurate quotation tracking: approved, cancelled, and pending.
• Provide monthly quotation and consultant hour statistics for staff meetings.
• Assist with building client Health & Safety files.
• Consultants will populate digital content.
• Print and physically assemble HS files as required.
• Update the Health & Safety application with changes or adjustments as directed by the COO.

 
Please note only shortlisted candidates will be contacted.