Receptionist / Admin Assistant
Posted on 2025-04-24
Employer | Ultra Personnel |
---|---|
Salary | 0 |
Category | Sales Marketing |
Location | Gauteng / Gauteng |
Job Summary
This role includes welcoming visitors, handling incoming and outgoing communications, and maintaining the smooth functioning of office operations.
Key responsibilities include managing meeting room schedules, supporting procurement and financial tasks, maintaining accurate records, coordinating courier logistics, and ensuring compliance with health, safety, and ISO standards.
This position requires excellent communication skills, attention to detail, and the ability to multitask effectively.
The role also supports the Director with personal and business-related tasks, month-end preparations, and travel arrangements, ensuring operational efficiency across the organisation
Greeting visitors.
Answering incoming calls & transferring calls as necessary.
Managing meeting room availability.
Taking and ensuring messages are passed to the appropriate staff member in time.
Petty Cash Management
Assist daily with Client queries.
Ordering and controlling of office supplies (stationary & refreshments)
Supply Warehouse Department with Picking Slip.
Handling correspondence received via email.
Couriers POD’s shared with Clients on WhatsApp Groups.
Supplier Shipments follow up & bookings.
Company Expense receipts recording and filing.
Maintain Leave application and register electronic system.
Assisting the Accounts department with quotations, sales orders, Pick slips and invoicing.
Assist Warehouse with filing.
Assisting with tenders as well as group and product registrations.
Adhere to ISO/Health and Safety register requirements.
Adhere to PPE requirements (Safety Shoes in the warehouse)
Sign-off General Cleaning Register
Managing of POPI
Invoice inquiries from Hospitals.
Send and follow up payments to service providers with Director.
Directors Personal Courier booking & tracking.
Booking travel and accommodation.
Assist Director with month-end preparation. (commission spreadsheet, Statements, etc).
Education & Qualifications:
Grade 12/Matric Certificate (essential).
Relevant diploma or certificate in Office Administration, Business Management, or a related field (advantageous).
At least 2-3 years’ experience in a reception or administrative role.
Experience in managing office supplies, petty cash, and correspondence.
Familiarity with tender submissions, invoicing, and quotations (preferred).
Receptionist / Admin Assistant position available in Gauteng, Gauteng. This job position was posted by Ultra Personnel. The job has been posted as a char8000 ad on 2025-04-24 at 01:07:36 in the Sales Marketing category
Click Go Apply to apply online!
You might also like these jobs in the same area.
Apply directly for this position. Please read all instructions carefully.
We do not process job applications; we simply aggregate and display job listings.
More related positions
Kempton Park: Receptionist / Admin Assistant – Urgent posted by Montana Recruitment
Receptionist / Admin Assistant is Required by a Manufacturing Company in Kempton ParkData capturingScanning, Develop and Maintain filing systemsAttending to the switchboardDestituting emails.Travel and accommodation arrangementsAdministrative support top o
View Job
Receptionist / Admin Assistant – Urgent
Johannesburg: Customer Service Agent/Receptionist – Urgently Needed posted by Sandton INvestments en
Reference: MR000140-MV-2Job Title: Customer Service Agent Location: Johannesburg/Durban/CapeWe are looking for a Customer Service Agents/Receptionists to join our team in The candidates must be willing to work in shifts as well as working on weekends.Dut
View Job
Customer Service Agent/Receptionist – Urgently Needed
Gauteng: Girl Friday / Receptionist – Urgently Needed posted by Career Connect (Pty) Ltd
Outstanding Company in Sandton Hiring: Girl Friday / ReceptionistSalary: R12,000 R14,000 CTCAn established company in Sandton is looking for a well-organised and professional Girl Friday / Receptionist to join their team.Key Responsibilities:General admin
View Job
Girl Friday / Receptionist – Urgently Needed
Durban: Receptionist/Concierge – Wanted Urgently posted by Sandton INvestments en
Duties & ResponsibilitiesAs a Receptionist/Concierge, you`ll be the first point of contact, providing exceptional customer service to guests, members and residents, managing inquiries, handling administrative tasks, and assisting with practical arrangement
View Job
Receptionist/Concierge – Wanted Urgently
Johannesburg: Stores Admin / Receptionist
Requirements: 2 3 years experience within the same or similar role Matric or equivalent qualification Core Maths is advantageous Experience with testing instrumentation is advantageous Duties: Receipt of incoming stock and orders Checking incoming and outg
View Job
Stores Admin / Receptionist
George: Receptionist/ Administrative Assistant
Duties and Responsibilities, not limited to: Greeting Visitors : Welcoming clients and visitors with a positive attitude. Answering Phones : Handling incoming calls, routing them to the appropriate departments, and taking messages. Scheduling : Coordinatin
View Job
Receptionist/ Administrative Assistant
St. Francis Bay: Concierge / Receptionist
As a Receptionist/Concierge, you`ll be the first point of contact, providing exceptional customer service to guests, members and residents, managing inquiries, handling administrative tasks, and assisting with practical arrangements like reservations and l
View Job
Concierge / Receptionist
Cape Town City Centre: Receptionist / Internal Sales
REQUIREMENTS: Matric is essential At least one years of experience in internal sales, customer service, or front-of-house roles Experience handling customer orders, invoicing, and stock control is an advantage Pastel experience will be advantageous Fully B
View Job
Receptionist / Internal Sales
Nelspruit: Receptionist / Personal Assistant
Minimum requirements: Matric Excellent communication skills in English and Afrikaans Previous experience in administration and reception Experience in the hospitality industry would be advantageous 2 years of experience in a similar position Consultant: Mi
View Job
Receptionist / Personal Assistant
Johannesburg: Pam 15239 – Receptionist/Hr Administrator – Johannesburg
Employer Description Company specialises in meat production. Job Description Your duties will encompass: Serve visitors by greeting, welcoming, directing them Answer, screen and forward any incoming phone calls while providing basic information when needed
View Job
Pam 15239 – Receptionist/Hr Administrator – Johannesburg
Umtata: 1X Front Desk Coordinator / Spa Receptionist Is Urgently Needed For A Luxury Spa In Umthatha Â?? Eastern Cape.
Front Desk Coordinator / Spa Receptionist needed in Umthatha Eastern Cape. Beautiful, Luxury Spa requires well-experienced, skilled and dedicated Front of House personnel. MUST have Grade 12 / Beauty qualifications. MUST have 2-3 years of working experienc
View Job
1X Front Desk Coordinator / Spa Receptionist Is Urgently Needed For A Luxury Spa In Umthatha Â?? Eastern Cape.
Kathu: Medical/Dental Receptionist | Kathu, Northern Cape
A reputable Medical Practice in Kathu, Northern Cape , seeks a dynamic and hard-working Medical Receptionist to join their busy team. The ideal candidate will be a team player, dedicated to providing excellent service and support in a fast-paced environmen
View Job
Medical/Dental Receptionist | Kathu, Northern Cape
South Africa: Receptionist / Guest Relations
Reception Duties: Customer Service & Reception: Greeting and Welcoming: Greet members and guests warmly and professionally. Answering Inquiries: Answer phone calls, emails, and in-person inquiries efficiently and accurately. Booking Services: Book tee time
View Job
Receptionist / Guest Relations
Paarl: Receptionist / Cashier – Paarl
Requirements: Matric with relevant qualifications Previous experience in a similar role Knowledge of hospitality industry is essential Must be detailed oriented and a multi-tasker Must be Tech-savvy Flexible and reliable Willingness to work flexible hours,
View Job
Receptionist / Cashier – Paarl
Roodepoort: Human Resource/Receptionist/Office Administrator
Location: City Deep- Johannesburg Requirements: Matric (equivalent of NQF 4) Relevant tertiary qualification Minimum 3 years in the relevant role and preference will be given to candidates with disabilities Data Entry Skills and Record Keeping Proficient w
View Job
Human Resource/Receptionist/Office Administrator
Johannesburg: Senior Receptionist / Practice Manager – Medical
Minimum requirements for the role: Minimum matric and previous experience having worked in a medical reception role is essential for the role. Previous experience working on Elixir-Live Billing Practice is preferred but not essential as training will be gi
View Job
Senior Receptionist / Practice Manager – Medical
Krugersdorp: Front Desk Administrator / Receptionist posted by WAXIT Franchise Holdings
We are looking for a Front Desk Administrator / Receptionist who is friendly, well-spoken, detail-oriented and thrives under pressure. Your role will be to welcome guests and you are the first line of contact that guests have with the WAXIT brand. A friend
View Job
Front Desk Administrator / Receptionist
Kathu: Medical/Dental Receptionist | Kathu, Northern Cape posted by MedE Recruit
A reputable Medical Practice in Kathu, Northern Cape, seeks a dynamic and hard-working Medical Receptionist to join their busy team. The ideal candidate will be a team player, dedicated to providing excellent service and support in a fast-paced environment
View Job
Medical/Dental Receptionist | Kathu, Northern Cape
Plettenberg Bay: Front Desk Administrator / Receptionist posted by WAXIT Franchise Holdings
We are looking for a Front Desk Administrator / Receptionist who is friendly, well-spoken, detail-oriented and thrives under pressure. Your role will be to welcome guests and you are the first line of contact that guests have with the WAXIT brand. A friend
View Job
Front Desk Administrator / Receptionist
Cape Town: Pa (Personal Assistant)/Dental Receptionist | Claremont, Cape Town posted by MedE Recruit
An exciting opportunity awaits a young, vibrant individual eager to learn and grow with a dynamic dental practice in Claremont. The practice is looking for a personable and confident PA/Dental Receptionist to join their team.Key Responsibilities:Assisting
View Job
Pa (Personal Assistant)/Dental Receptionist | Claremont, Cape Town
Sandton: Receptionist/Personal Assistant posted by Curiska
Hiring: Personal Assistant/Receptionist Location: initially based in Snadton and then to move the new premises in Kempton Park. Resposnibilities.Communication and Correspondence:Answering and Managing Calls: Handling incoming calls, taking messages, and di
View Job
Receptionist/Personal Assistant
Boksburg: Front Desk Administrator / Receptionist posted by WAXIT Franchise Holdings
We are looking for a Front Desk Administrator / Receptionist who is friendly, well-spoken, detail-oriented and thrives under pressure. Your role will be to welcome guests and you are the first line of contact that guests have with the WAXIT brand. A friend
View Job
Front Desk Administrator / Receptionist
Johannesburg: Front Desk Administrator / Receptionist posted by WAXIT Franchise Holdings
We are looking for a Front Desk Administrator / Receptionist who is friendly, well-spoken, detail-oriented and thrives under pressure. Your role will be to welcome guests and you are the first line of contact that guests have with the WAXIT brand. A friend
View Job
Front Desk Administrator / Receptionist
Johannesburg: Front Desk Administrator / Receptionist posted by WAXIT Franchise Holdings
We are looking for a Front Desk Administrator / Receptionist who is friendly, well-spoken, detail-oriented and thrives under pressure. Your role will be to welcome guests and you are the first line of contact that guests have with the WAXIT brand. A friend
View Job
Front Desk Administrator / Receptionist
Johannesburg: Front Desk Administrator / Receptionist posted by WAXIT Franchise Holdings
We are looking for a Front Desk Administrator / Receptionist who is friendly, well-spoken, detail-oriented and thrives under pressure. Your role will be to welcome guests and you are the first line of contact that guests have with the WAXIT brand. A friend
View Job
Front Desk Administrator / Receptionist