Gauteng: Receptionist and Office Administrator posted by Phakisa Holdings

Job Title: Receptionist and Office Administrator in the Woodmead, Sandton area.

Report To: Operations

Seniority Level: Mid-Career (4 – 5 yrs exp)

Type: Temp

Job Purpose:
To provide a professional and welcoming front-of-house experience, manage the switchboard, ensure smooth office operations, support internal events, and assist with general administrative tasks.

Key Responsibilities:

Reception Duties

• Greet and assist visitors in a courteous and professional manner.
• Manage visitor logbooks and issue visitor access cards.
• Maintain a tidy and welcoming reception area.

Switchboard Operations

• Answer and direct incoming calls efficiently.
• Take accurate messages and forward them to the appropriate staff.
• Maintain an updated internal contact list.

Office Maintenance

• Monitor and report office maintenance issues (e.g., plumbing, lighting, equipment).
• Liaise with building management and service providers for repairs and upkeep.
• Ensure common areas (kitchen, meeting rooms, etc.) are clean and stocked.

Office Events Coordination

• Assist in planning and organizing internal office events (e.g., team lunches, celebrations).
• Coordinate with vendors and service providers.
• Manage event logistics including setup, catering, and communication.

General Administrative Support

• Order and manage office supplies and stationery.
• Handle incoming and outgoing mail and courier services.
• Assist with document filing, scanning, and data entry.
• Support other departments with ad hoc administrative tasks.

Qualifications & Experience:

• Matric or equivalent qualification.
• Minimum 4-5 years of experience in a receptionist or administrative role.
• Proficiency in MS Office (Word, Excel, Outlook).
• Experience with switchboard systems is an advantage.

Skills & Competencies:

• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Professional appearance and demeanour.
• Ability to work independently and as part of a team.
• Attention to detail and problem-solving skills.