| Date | 2024-11-26 |
|---|---|
| Job Title | Senior Supply Chain Practitioner: (Contract Management And Administration Of Logis Payments) (12 Months Contract) |
| Employer | Phaki Personnel More Information |
| Salary | 0 |
| Category | Finance Accounting |
| Location |
Gauteng / Gauteng |
Job Summary
RESPONSIBILITIES:
Administer Contracts in the department
- Receive Bid/tender documents from Division Demand and Acquisition
- Notify the successful service provider by sending the approved appointment letter
- Prepare contract forms and issue to successful bidders
- Submit the SLA to the service provider for input and verification
- Engage legal services to ensure quality SLA is submitted and signed off by both client and the successful service provider
- Attend to audit queries with regard to contract issues.
Monitor internal control measures for compliance with policies and procedures of the department
- Implement standard operating procedures, SCM polices, and delegations of authority in contract management.
- Ensure that both client and service provider sign contract forms and SLAs
- Oversee that the lease contract and awarded contract register are updated
- Compile circular regarding new treasury/DPSA directives and inform official of those directives
- Partake and ensure adherence to SCM prescripts during specification meetings.
- Ensure that Auditors General’s recommendations are implemented as per the instruction of management.
- Review of service level agreement
- Arrange and attend for site inspection
- Prepare due diligence reports
- Prepare management information, statistics, and reporting on contracts
- Provide weekly and monthly progress reports for projects, goods and services, leases, and payments
- Update contract registers
- Undertake all administration functions required regarding financial and human resource administration
- Supervise staff
ADMINISTRATION OF LOGIS PAYMENTS
Receive and Capture invoices on LOGIS
- Ensure the printing and registering of all invoices upon receipt
- Put a date stamp on the invoice
- Distribute to the officials responsible for payments
- Ensure the invoice tracking is done daily
- Perform the pre-authorization of payments
- Follow-up on outstanding invoices
Reconcile Statements from suppliers
- Ensure that what we have paid reconciles with the statements
- Provide service providers with payments stubs
Provide information in the preparation of monthly management reports
- Provide reasons to management on invoices paid after 30 days and invoices more than 30 days and not paid
Consolidate information, statistics and reports on contracts requested by management
- Submit contracts statistics to management on weekly basis
- Compile consolidated lease reports for the Department
- Compile and update SLA status register
- Compile consolidated FINANCIAL reports for the Department
Senior Supply Chain Practitioner: (Contract Management And Administration Of Logis Payments) (12 Months Contract) position available in Gauteng, Gauteng. This job position was posted by Phaki Personnel. The job has been posted as a char8000 ad on 2024-11-26 at 01:00:26 in the Finance Accounting category
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