Germiston: Administrative Assistant

January 29, 2026 Jobs in East Rand

Ekurhuleni

Admin / clerical / secretarial

Job Description

About the Role

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team in Germiston. As the first point of contact for clients, you will be responsible for preparing inspection reports, managing filing systems, and handling incoming calls and queries. With 23 years of experience in an administrative role, preferably in technical or compliance-driven industries, we are looking for someone with excellent communication skills and proficiency in MS Office.

Key Responsibilities

Prepare, format, and distribute inspection reports and compliance documentation.
Maintain filing systems (digital and physical) for inspection records, certificates, and client correspondence.
Handle incoming calls, emails, and client queries professionally.
Act as the first point of contact for clients regarding inspection scheduling and documentation.
Support the team in preparing presentations or proposals for clients.
Manage team calendar, booking site visits and client meetings.
Coordinate logistics for inspections, including travel arrangements and site access requirements.
Track deadlines for follow-up inspections and compliance checks.
Capture inspection data into company systems and update client records.
Generate spreadsheets and summaries for management reporting.
Ensure accuracy and confidentiality of all records.
Support the team in preparing files / documents for audit purposes.

Requirements

Strong organizational and time-management skills.
Excellent written and verbal communication.
Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).
Knowledge of ERP system (Syspro preferred) is advantageous but not essential.
Attention to detail and accuracy in record-keeping.
Ability to multitask and prioritize under pressure.
Professional demeanor when dealing with clients and stakeholders.

Qualifications

Matric (Grade 12) required; relevant diploma/certificate in Administration advantageous.

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Salary & Benefits

How to Apply

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About Admin / clerical / secretarial Jobs in Ekurhuleni

The administrative, clerical, and secretarial profession is a vital backbone to the functioning of various industries in Ekurhuleni, South Africa. Typically, these roles are found across different sectors, including finance, technology, manufacturing, and public sector organisations. The demand for skilled administrative professionals remains steady, driven by the need for efficient management and administration of day-to-day operations.

Generally, administrative assistants can expect to earn a salary range of R15 000 to R30 000 per annum, with variations depending on factors such as level of experience, company size, and industry sector. It’s essential to note that salaries can fluctuate widely, and actual figures may differ significantly from these broad estimates. Experience, qualifications, and industry-specific requirements often influence salary ranges.

Common skills required for administrative roles in Ekurhuleni include proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), experience with computer software applications such as HR management systems or accounting packages, excellent communication and interpersonal skills, strong organisational and time management abilities, attention to detail, and basic bookkeeping and accounting skills. Other valuable skills may include data entry, customer service, and analytical skills.

Administrative professionals are in high demand across various industries, including financial services sector, technology industry, manufacturing sector, and public sector organisations. These roles offer opportunities for growth and development within the organisation, as well as transferable skills that can be applied to other sectors or industries.

Career progression paths for administrative assistants typically involve taking on more responsibilities, developing additional skills, and progressing to higher-level roles such as team leader or supervisor. Opportunities for professional development may include attending workshops, training sessions, or pursuing further education in related fields. With experience and the right skills, administrative professionals can transition into leadership positions or pursue careers in human resources, project management, or other related fields.

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This information provides general career guidance. Actual salaries and requirements vary by employer.

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