Germiston: Remuneration Processor

ROLE AND RESPONSIBILITIES Wage Keep & VIP Processing Ensure all hours for weekly permanent employees upload successfully from Jarrison into Wage Keep Ensure normal time and overtime hours are correctly processed on Wage Keep Verify overtime hours are authorised by the Manager on the Jarrison system Query unauthorised hours and overtime with the Manager to reduce unnecessary pay queries Weekly paid employees should be paid 45 hours per week; query deviations with the Manager Ensure all allowances (sleep out, crane, decanting, moffat, nightshift, dangerous goods) are correctly processed on Wage Keep & VIP Request petty cash vouchers as indicated on Jarrison Submit and obtain Manager authorisation for all hours and allowances by 10:00 am every Monday (earlier if notified by Outsource Payroll Manager) Escalate any late submissions to Payroll Manager Finalize all hours on Wage Keep by Tuesday 17:00 Submit final Wage Keep report to Site Manager for approval before uploading hours into VIP Create batch files to import hours from Wage Keep into VIP by Wednesday afternoon Ensure Wage Keep reports balance with VIP for verification by Outsource Manager Capture all ad hoc wage inputs correctly on VIP (e.g., Acknowledgment of Debt, Garnishee & Maintenance orders, fines, Union deductions/cancellations) Provide reasons for employees with zero hours for the week Correct negative net wages before pay run Ensure weekend payments are filed correctly Print weekly pay slips and distribute on Thursday afternoon and Friday morning; attach flyers when required Assist with weekly wage filing Payroll Processing Process weekly and monthly wages Query excessive overtime Ensure earnings and deductions are authorised by BU Manager Update BU changes on VIP and reporting Managers accurately Update pay points monthly Ensure deadlines are met Process Salvage Loans correctly Upload pay slips to ESS a day before pay day Print and distribute pay slips for employees without ESS access Leave Applications Process annual, sick, and unpaid leave on VIP and NBCRFLI online system weekly Inform Site Managers of rejected NBCRFLI leave applications Ensure sick notes and family responsibility leave forms meet criteria with supporting documents Assist managers and employees with leave queries Apply for sick bonus once Council submits sick leave bonus report Ensure December/January leave applications are authorised by Divisional Director and processed before NBCRFLI deadlines NBCRFLI On-Line Return Submit online return to Council by the 7th of every month Filing Submit filing to Wages Filing Clerk weekly to avoid backlog Maintain clean offices; mark and file weekly wage reports clearly General Work confirmations Uniform confirmations COMPETENCIES Minimum Requirements Grade 12 VIP Course At least 3 years experience with wages Skills Required Strong administrative skills Organised Able to complete forms related to own working area Able to complete administrative procedures with necessary direction and systems Personal Attributes Attention to detail Able to work under pressure Adaptable Sense of urgency Persistent Knowledge VIP Microsoft Excel and Word Understanding of administrative procedures in own department Bargaining Council rules