Hartswater: Administrative Assistant: Reception

About the Role

We are seeking a highly organized and experienced Administrative Assistant to join our team in Hartswater. As the first point of contact for visitors, this person plays a key role in the effective functioning of the office and factory, providing professional handling of the reception area, administrative support, and effective communication with clients, staff, and suppliers.

Key Responsibilities

• Professional handling of all incoming calls and messages.
• Effective management of the office’s cellphone and communication channels.
• Effective liaison with relevant persons and departments.
• Timely and professional handling of email correspondence.
• Computer skills: Effective use of Excel, Word, PowerPoint and other Microsoft programs.
• General Administration: General administrative tasks, including minute taking and meeting planning.
• Document Management: Printing, organizing files and checking marketing materials.
• Courier Services: Coordinating courier services for sending and receiving packages.
• Key Management: Controlling and keeping records of keys for various departments.
• Quotations: Obtaining and managing quotations
• Security: Forwarding Batton report to security company and reporting deviations. Monitoring Visitor Register.

Requirements

• At least 2 years of experience in a similar role.
• Strong computer skills (Microsoft, Uniclox)
• Excellent communication skills in Afrikaans and English.
• Organized and meticulous with administrative tasks.
• Professional, client-oriented mindset with a positive approach.

Qualifications

• At least 2 years of experience in an administration role.