Humansdorp: Accounting Clerk / Finance Assistant – Humansdorp posted by Headhunters

Our Client, in the Agricultural Industry, is seeking to employ an experienced Accounting Clerk / Finance Assistant to their team based in Humansdorp.

An awesome career opportunity.

Requirements:

• Grade 12 / Matric.
• A relevant Bookkeeping or Accounting Diploma is advantageous, but not mandatory.
• At least 2 years experience in a similar position.
• Experience working with books up to Trial Balance.
• Familiarity with accounting software / systems.
• Ability to take up a temporary role if required.
• Strong work ethic.
• Meticulous and exceptionally detail oriented.
• Reliable and trustworthy.

Responsibilities, but not limited to:

Bookkeeping & Accounting

• Maintain integrity of the Trial Balance and subsidiary ledgers.
• Ensure data captured is valid, accurate, and complete, and adheres to financial reporting standards.
• Process accounting activities up to the Trial Balance / financial statement level.
• Post month-end and year-end journals (e.g. payroll, accruals, provisions, depreciation, interest, instalment sales).
• Review and process expense claims, checking supporting documentation and ledger allocations.
• Assist in monthly reconciliations of balance sheet accounts and sub books.
• Prepare and submit the month-end financial reporting pack by required deadlines.
• Schedule and lead monthly finance review meetings with head office; provide inputs and minutes.
• Assist with statutory, internal, and external audits, ensuring adherence to deadlines.
• Maintain organized record keeping and filing systems.
• Carry out additional duties as assigned by management.

Banking & Cash Flow

• Process daily cash book entries.
• Ensure the bank account / cash book accuracy and integrity.
• Load, verify, and release online banking transactions per SOPs and mandates (creditors, EFT, payroll, etc.).
• Verify and maintain beneficiary records in accordance with procedures.
• Ensure statutory and non-statutory payments (creditors, intercompany, SARS, etc.) are made on time.
• Coordinate with payroll processor for third-party payments (e.g. medical aid, bargaining council).
• Prepare monthly bank reconciliations.
• Monitor daily/weekly cash flow and update cash flow trackers.
• Produce 3-month rolling cash flow projections weekly.

Petty Cash

• Manage petty cash income, expenses, and bank deposits.
• Prepare monthly petty cash reconciliations.

Statutory Reporting & Compliance

• Reconcile VAT (VAT201): output/input VAT vs financial records.
• Ensure all supporting VAT documentation is valid and compliant.
• Submit monthly EMP201 and payments to SARS in compliance with deadlines.
• Manage monthly MIBCO submissions and payments.
• Support WComp ROE submissions.

Debtors / Accounts Receivable

• Prepare and issue invoices to customers.
• Open, review, and close job cards.
• Administer debt collection: send reminders and follow up on unpaid invoices.
• Reconcile and control accounts receivable; ensure timely settlement.
• Address customer account queries and resolve discrepancies.
• Send monthly statements to customers.

Creditors / Accounts Payable

• Raise purchase orders.
• Validate supplier invoices, ensuring correctness and VAT treatment.
• Enter invoices into system with accurate allocations.
• Prepare creditor reconciliations and submit for management review and approval.

Assets

• Calculate and record monthly depreciation journals.
• Update the fixed asset register with acquisitions and disposals.
• Maintain the small asset register.
• Submit asset changes (acquisitions/disposals) to insurers.

Inventory

• Conduct monthly stock counts and ensure correct stock levels.
• Analyze variances and report to management.
• Maintain inventory valuation and reconcile related accounts.
• Keep consignment stock lists current.
• Reconcile and analyze all stock-related financial accounts monthly.

Please note that should you not receive a response within 2 weeks of applying, you may consider your application unsuccessful.