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Johannesburg: Branch Administrator

Johannesburg: Branch Administrator

Posted on 2025-07-16 00:00:00

Job Summary

Key Responsibilities: Administration GRN & GRV stock for branch daily Debtors- assist with payment allocations, debtor recons & queries Creditors- recon of branch accounts and sending to regional branch Invoices ensuring invoices agree to GRVs and POs Cash ups ensuring cash-ups for POS are done correctly Reviewing and authorizing credit notes (both stock & warranties) and processing All high value purchases to clear with Financial Manager Ensuring documents are sent to Head Office on a weekly basis Separation of documentation and clear marking of who should receive the documents Answering of phones and reception of customers/guests. Maintain asset register for the branch Manage stationery (inventory, ordering etc.) Processing and capturing IBTs (Inter Branch Transfers) Good Communication with relevant departments Manage & keep delivery notebooks and warrantee claims up to date (ensuring all delivery notes are invoiced out and warrantees processed by the end of each week) Ensure scrap proceeds are collected Manage scrap & warranty invoicing Ensure daily collection of delivery books and warrantees Daily processing of invoices, credit notes and warrantees Expense claims (ensure it is sent in timeously to HO for refunds) Attendance register to be completed and sent to HR Capture PODs on ERP system and ensure originals are sent to HO weekly Driving and running general errands. Daily POS banking Assist Branch Manager with any administrative matters Adhoc admin duties & filing Stock Control Weekly and monthly stock counts Inspecting and ensuring that all goods invoices are signed by the individual responsible for receiving stock. (IBTs included) Any item showing stock but not physically in the dedicated area must be reported to Management Ensure all receivables are checked prior to binning. All goods to be placed in the agreed dedicated areas in order to avoid issues when drawing/counting stock Supervising any casual labourers that are assisting on a temp basis. Monitoring incoming and outgoing stock All paperwork and recon on card payments Key Requirements: Matric and relevant tertiary qualification Excellent administrative experience Valid South African drivers license Must be able to interpret documents such as operating and maintenance instructions, safety rules, and procedure manuals Attention to detail Good communication skills (Written & verbal) Ability to plan and organize

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