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Johannesburg: Branch Adminstrator

Johannesburg: Branch Adminstrator

Posted on 2025-04-22 00:00:00

Employer Unspecified
Category Accounting / Finance
Location Gauteng  / Johannesburg

Job Summary

Asset and Stock Management Maintain asset register for the branch Stock control (Monitor incoming/outgoing stock, ensure goods are placed in dedicated areas, check receivables before binning) Weekly and monthly stock counts Inspect goods invoices for proper signatures (including IBTs) Scrap management (Ensure scrap proceeds are collected, manage scrap invoicing) Manage warranty claims (keep delivery note books and warranties up to date, process warranties) Invoicing and Financials Processing and capturing IBTs (Inter Branch Transfers) Daily processing of invoices, credit notes, and warranties Ensure invoices agree to GRVs and POs Creditors (Reconcile branch accounts, send to regional branch) Debtors (Assist with payment allocations, debtor reconciliations, and queries) Review and authorize credit notes (stock and warranties) GRN & GRV stock for branch daily Cash and Financial Management Ensure cash-ups for POS are done correctly Daily POS banking Expense claims (ensure timely submission for refunds) Conduct paperwork and reconciliation on card payments Administrative Support Good communication with relevant departments Assist Branch Manager with administrative matters Attendance register (complete and send to HR) Ad hoc administrative duties & filing Driving and running general errands Reporting and Documentation Submit weekly reports and documentation to Head Office Capture PODs on ERP system and send originals to HO weekly Team Supervision and Operations Supervise casual staff assisting on a temporary basis Key Requirements: Matric or relevant tertiary qualification Excellent administrative experience Valid South African drivers license Must be able to interpret documents such as operating and maintenance instructions, safety rules, and procedure manuals Attention to detail Good communication skills (Written & verbal) Ability to plan and organize

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