Johannesburg: Cost and Invoice Administrator – 9 Month Contract posted by Isilumko Staffing

Short Description / Purpose of Job: As the Cost and Invoice Administrator, you will play a crucial role in supporting the Project Team by ensuring the compliance of all received invoices with Mozambique Laws, particularly tax laws. This includes coordinating reporting requirements specific to invoice processing and payment, verifying data consistency in reports, and managing the collection and filing of supporting documentation in adherence to governance processes. Your responsibilities will also involve coordinating follow-ups and closures with key internal and external stakeholders.

Recruitment Description / Key Accountabilities:

Operations:

• Utilize Project and SAP experience for effective invoice processing and payment.
• Collaborate with Finance in Mozambique to ensure compliance with local financial requirements and timely payments to contractors/vendors.
• Work closely with Cost Controllers to ensure accurate allocation of invoices and costs.
• Liaise with Supply Chain to ensure proper purchase orders are in place and change management procedures are followed.
• Conduct regular communication and coordination meetings with internal and external stakeholders.
• Conduct regular follow-ups with Project Managers, Supply Chain, Finance, Project Controls, and relevant stakeholders to ensure completion of invoice and cost processes.
• Reconcile vendor and contractor statements of account promptly.
• Verify data consistency in various reports.
• Ensure all purchase requisitions meet minimum requirements and have the necessary approvals before processing.

Performance Management:

• Adhere to MGP processes and procedures.
• Ensure credibility of results and accuracy of information.
• Provide technical support to team leaders while adhering to work instructions, quality requirements, and deadlines.
• Apply problem-solving and analysis skills to resolve obstacles and issues positively.

Governance & Risk Management:

• Adhere to internal control and SOX requirements.
• Ensure compliance with Policy and Procedures.
• Address and resolve non-conformance to procedures.

Relationship Management:

• Build and maintain effective networking and relationships with managers, team members, and customers.
• Understand and address customer requirements, providing regular and accurate feedback.
• Maintain consistent communication with team leaders and management.
• Attend and participate in relevant meetings to understand business needs.
• Communicate work clearly in both verbal and written formats.
• Share knowledge and skills with peers and customers.