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Johannesburg: Human Resources Payroll Administrator

Johannesburg: Human Resources Payroll Administrator

Posted on 2025-06-25 00:00:00

Employer Unspecified
Category Accounting / Finance
Location Gauteng  / Johannesburg

Job Summary

Strategic Role Objective To ensure the accurate, compliant, and timely processing of all payroll-related activities while supporting the integrity of employee data, remuneration practices, and reporting processes. This role plays a key part in maintaining employee trust, audit readiness, and operational excellence across the organisation’s payroll and benefits administration. Main responsibilities and accountabilities: Payroll Processing Prepare, process, and reconcile monthly payroll runs for all employees (salaried and contract) using the company’s payroll software Capture and verify all variable inputs (overtime, commissions, bonuses, deductions, leave adjustments) Ensure timely submission of payroll to finance for payment and maintain all supporting records Compliance & Statutory Submissions Administer statutory deductions (PAYE, UIF, SDL, and pension/provident fund contributions) Submit monthly EMP201 declarations and coordinate with external accountants for EMP501 biannual submissions Keep abreast of changes to tax legislation, SARS requirements, and ensure payroll processes remain compliant Employee Support & Data Management Serve as the first point of contact for payroll-related queries from employees, resolving issues with discretion and professionalism Maintain accurate employee records (contracts, benefits, terminations, etc.) and ensure confidentiality of all personal and financial information Support the onboarding and offboarding processes with payroll-related documentation and setup Reporting & Analysis Generate monthly payroll reports for People & Culture and Finance, including salary breakdowns, headcount costing, and leave liabilities Assist in salary benchmarking and audit preparations when needed Identify and recommend improvements to payroll processes and controls Collaboration & Special Projects Collaborate with HR and Finance teams to align payroll with talent management, benefits, and performance incentives Participate in projects such as digital system rollouts, reward audits, and process optimisation initiatives Contribute to building a compliant, ethical, and employee-centric reward culture Preferred Qualifications Diploma or Bachelor’s degree in Payroll Administration, Human Resources, Accounting, or related field Professional Certification in Payroll (e.g., South African Payroll Association – SAPA) is advantageous Minimum of 4–6 years’ experience in a payroll function, preferably in a mid-sized professional services or corporate environment Familiarity with South African payroll systems (Sage, SimplePay, PaySpace, etc.) Skills and Competencies: Technical Payroll processing Excel proficiency HRIS / payroll software Tax calculations Compliance Knowledge of BCEA, SARS, UIF, SDL and retirement fund legislation Personal Competencies: Analytical – Accuracy, attention to detail, problem-solving, data reconciliation Communication – Clear, tactful communication with employees and external stakeholders Professionalism – Confidentiality, reliability, discretion, trustworthiness Organisational – Time management, task prioritisation, process ownership Collaboration – Ability to work across People, Finance, and external providers Contract Terms Working Hours: 15-20 hours per month

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