Johannesburg: Project Coordinator – FSG UIF posted by Fidelity Services Group

General Job Information Generic Job Purpose: The purpose of the position is to oversee all coordination functions related to the implementation of the UIF LAP project. The main job function includes but are not limited to ensuring compliance with the Job Creation Funding Agreement (JCFA) in terms of planning, implementing, coordinating and evaluating all project activities; act as the main point of contact for all project related enquiries, communicating and liaison with partners and other stakeholders. The function is focused on achieving maximum benefit by effective coordination of all project activities all opportunities and to ensure all outcomes of the project are achieved. Liaison with external and internal stakeholders and facilitating progression on a daily, weekly, and monthly basis via adequate reporting. The coordination of project implementation and ensuring compliance with the provisions of the JCFA is an integral part of the role and in the measurement of the daily, weekly, and monthly success of the role. Organisational Structure: Line Manager (1st Level) Project Manager This Job Project Co-ordinators Subordinates (1st Level) Quality Assurance Officer, Administrator Minimum Experience: National Diploma or similar qualification. Three years experience in a project coordination role At least 2 years supervisory experience in a project team. Knowledge of Microsoft Office package, especially Word, PowerPoint and excel. Minimum Qualification: Qualification Type Academic Type Academic Sub-Type NQF Qualification Diploma Human Resources Skilled Technical NQF Level 05Relevant ________________________________________ Preferred Qualification: Qualification Type Academic Type Academic Sub-Type NQF Qualification Diploma Human Resources Skilled Technical NQF Level 05 Relevant OUTPUTS ________________________________________ KEY PERFORMANCE AREA 1 (50%): COORDINATION OF PROJECT ACTIVIVIES TO ACHIEVE PROJECT DELIVERABLES Coordinate the activities and processes related to the UIF / FSG funding agreement and ensure compliance with all aspects of the funding agreement on an on-going basis. Consultation with the UIF and FSG Training and Development Officials/Personnel in terms of implementation of the project. Engagement with UIF stakeholders at regional level to ensure submissions of opportunity registration forms and requests for database verifications. Organise and facilitate induction programmes before the commencement of training interventions in all regions. Ensure weekly operational meetings are held to track and trace progress as per the set targets for the period. Monitoring and evaluation of direct reports as per action items compiled to ensure adequate track, accountability and monitoring measurements are in place Support beneficiary recruitment and onboarding processes for the UIF LAP Programme to ensure the training period has adequate applicants for the training pipeline. Manage resources to ensure the pre-administration and training period has adequate applicants for the training pipeline on a weekly basis. Assist with monitoring the pipeline within all regions and divisions to ensure the project resources remains aligned with the training schedule UIF approval process and training project time frames Conduct weekly monitoring and evaluation checks to ensure compliance of project activities and deliverables to the JCFA between UIF & FSG. Liaise externally with the UIF LAP provincial office management team and internally with the training centre managers and other managers of other stakeholder departments. Facilitate mentoring, coaching, leadership, and performance management of the quality assurance officers and administrators. Oversight of the data integrity within the regions assigned. Coordinate the monitoring, evaluation, quality, and compliance function within the assigned regions. Manage beneficiary workplaces to comply with all SHE requirements in terms of health and safety environment. Facilitate, monitor and expedite the loading and on-boarding admin process of UIF applicants as per company policy. Track, report, and analyse project progress and flag risks, and collaborate with project management to mitigate risks. KEY PERFORMANCE AREA 2 (35%): REPORTING AND COMMUNICATION Draft and submit monthly progress reports for review to Project Management to ensure progress and feedback is adequately covered by the 19th of each month. Feedback daily, weekly, and monthly as per the operational requirements, UIF liaison and engagement requirements and project feedback and communication processes. Assist with the validation of the Implementation for the next financial year before its submission by Project Management by February 2015 Attend meetings with stakeholders and make presentations to relevant role players as and when required. Input to monthly project management report on progress and status of project. Liaise with internal and external stakeholders to ensure the timely processing of all LAP candidates & learners. KEY PERFORMANCE AREA 3 (15%): GENERAL Create individual and team ownership for decisions, plans and strategies by collaborating with and empowering subordinates. Provide leadership and supervision to subordinates to promote and foster a team culture consistent with group values. Motivate, coach, mentor and develop direct reports, ensuring the continuous development of subordinates, creating an organisation-wide learning enabled environment. Embrace diversity and drive the Employment Equity strategy within area of responsibility. Engage with various stakeholders across the business to drive communication and collaboration. Ensure all petty cash reconciliations and expenditure is submitted within 24 hours of completion of travel. Compile and submit travel authorisation and meal allowance requests to project management at least 7 days prior to trip. Supervise all subordinates to ensure daily to ensure optimal benefit and effectiveness of team in support of the project leadership. Support the management of admin processes to validate accuracy of data on HR Manage throughout project. Attending project meetings. Including but not limited to: UIF Meetings and engagements, Weekly training meeting. COMPETENCIES Providing Leadership Building Relationships Adjusting to Change Driving Success Giving Support Evaluating Problems Communicating Information Development of self and others Internal and external customer focus SKILLS Organizational skills Communication and interpersonal skills Analytical skills Familiarity with HR Attention to detail and being pro-active Coaching and mentorship skills. Problem Solving Skills Computer literacy Report writing skills Authorisation The above job profile is intended to describe the general nature and level of work being performed by the incumbent. It is not intended to be construed as an exhaustive list of all responsibilities, tasks and skill required to perform this job. The incumbent may be required to perform additional tasks and duties outside of this description, if so required. The KPAs that are set for performance management purposes are in addition to the descriptors as defined within this document. KPAs for performance measurement may be based on stretch tasks to facilitate growth, exposure and enhancement of skills and competencies for future developmental roles and opportunities.