Johannesburg: Secretary posted by Isilumko Staffing

A top company in the healthcare and medical laboratory industry is looking to hire an enthusiastic, experienced Secretary to start in their Academic Department

Duties

• will be responsible for maintaining a diary for the HOD and ensuring that all meetings and commitments are properly recorded while also optimizing available time.
• Receiving, screening and action general communication and correspondence addressed to the two HOD to ensure that only relevant communication reaches the relevant HOD, and that general communication is directed appropriately within the department.
• to type documents/reports and prepare presentations timeously as per requirements.
• Photocopying of documents according to specific requirements and instructions
• Maintaining a filing system and ensures that all documents are filed timeously according to procedures.
• Taking minutes of meetings, ensuring that an accurate and concise summary of proceedings is recorded, typed and distributed on time.
• Handles all requirements relevant to the arrangement and logistics of meetings in line with specific requirements.
• Handles bookings and monitors use and maintenance of pool vehicle where applicable.

Requirements

• Must have Matric/NQF Level 4
• Relevant 3-year diploma/degree desirable
• Must have minimum of 1 year experience as an Administrator/secretary.

Skills

• General office administration
• Computer Skills
• Good Typing skills
• communication skills
• attention to detail.