KEY RESPONSIBILITIES:
Your key responsibilities will include:
– Managing the full bid lifecycle until final submission.
– Coordinating input from subject matter experts, solution architects, and commercial teams.
– Working with deal owners in refining win strategies to maximise success rates.
– Creating and maintaining project timelines to ensure timely delivery of all bid components.
– Driving quality and compliance across all proposal documents.
– Working with deal owners and solution architects identifying and addressing risks or issues throughout the bid process.
– Supporting and mentoring colleagues within the Bid Centre.

ABOUT YOU:
The ideal candidate will be an established professional with a deep understanding of bid management best practices. You will be organised, detail-oriented, and confident in managing tight deadlines and multiple priorities. Your ability to collaborate across departments, influence key stakeholders, and maintain a high standard of work under pressure will be essential to your success.

FORMAL EDUCATION AND EXPERIENCE:
– Grade 12.
– APMP certified – Practitioner level (preferable).
– Strong technical proficiency in Microsoft O365 (including Teams and SharePoint) and Adobe.
– Proven experience in a senior bid management role, ideally within a complex or large-scale business environment within the ICT/Service/Telecoms industry.
– Demonstrated ability to manage multiple bids simultaneously to successful outcomes – minimum of 5 years.
– Strong organisational and project management skills.
– Excellent communication and stakeholder engagement abilities.
– A proactive approach with the confidence to challenge and escalate where necessary.
– Familiarity with proposal automation tools is desirable.

KEY REQUIREMENTS:
– Lead the development and submission of proposals, tenders, and bid responses, effectively coordinating inputs from various internal stakeholders.
– Analyse Request for Proposal (RFP) documents and amendments to formulate comprehensive bid plans, define roles and responsibilities and create task schedules.
– Collaborate closely with deal owners and solution architects to align with tender specifications and requirements.
– Demonstrate a solid understanding of bid lifecycle processes, planning methodologies, tools, and governance frameworks.
– Develop and manage bid documentation in conjunction with the bid team.
– Contribute to the creation and refinement of response documentation, ensuring alignment with RFP expectations and organisational standards.
– Coordinate technical content development in partnership with subject matter experts and leadership teams.
– Conduct initial reviews of draft content to ensure alignment with RFP requirements and evaluation criteria.
– Adhere to Gijima’s established proposal development procedures and quality assurance protocols.
– Manage the timely collection, compilation, and submission of tender documentation in accordance with agreed and committed deadlines.
– Liaise with the marketing team to support proposal content, presentation materials and alignment with Corporate Identity.
– Maintain and organise a comprehensive bid library, ensuring the secure storage and accessibility of all tender-related records.
– Understand and accommodate the unique proposal requirements of different service lines while maintaining consistency with overall company standards.
– Track and follow up on submitted bids and proactively gather feedback and insights for continuous improvement.
– Facilitate and lead internal bid-related meetings, manage all related communications, track action items, and ensure timely follow-through.

KNOWLEDGE AND SKILLS REQUIRED:
– Proficient in both written and spoken English, with the ability to communicate clearly and professionally.
– Proven experience managing complex, multi-business unit (BU) tenders and proposals.
– Demonstrated capability in developing and producing high-quality proposal content in deadline-driven environments.
– Exceptional organisational skills, with the ability to manage multiple priorities and lead cross-functional tender or bid teams.
– Skilled in engaging with senior executives and stakeholders to align on strategy, drive initiatives, and support business objectives.
– Strong interpersonal and relationship-building skills, with the ability to work effectively across diverse teams and professional levels.
– Excellent verbal and written communication skills.
– High attention to detail, with strong problem-solving, analytical, and time management capabilities.
– Ability to work independently as well as collaboratively within a team, providing constructive feedback and support to meet shared goals.
– Solid knowledge of public sector procurement, contracting frameworks, and tendering best practices.
– Demonstrated ability to effectively read, interpret, synthesise, and present complex information in a clear and concise manner.
– Highly effective planning and execution skills in high-pressure environments.

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