Midrand: Procurement Administrator posted by Ikwezi Mining (Pty) Ltd
Posted on 2025-05-23 00:00:00
| Employer | Ikwezi Mining (Pty) Ltd |
|---|---|
| Category | Logistics Sales |
| Location | Gauteng / Midrand |
Job Summary
SAP System Management:
- Accurately create, manage, and process purchase requisitions (PRs) and purchase orders (POs) within the SAP MM (Materials Management) module
- Maintain and update master data in SAP, including vendor master records, material master records, purchasing info records, and source lists
- Process goods receipts (GRs) in SAP, verifying quantities, quality, and specifications against purchase orders
- Manage contract processes in SAP, including loading vendor contracts, ensuring pricing accuracy, and updating source lists
- Track and resolve SAP system issues related to procurement, escalating technical issues to the appropriate IT resources when necessary
- Generate and analyze various procurement reports from SAP, including open orders, vendor performance, spend analysis, and contract utilization
Procurement Process Execution:
- Receive, review, and verify purchase requisitions for completeness, accuracy, and adherence to company policies and budgetary constraints
- Liaise with internal stakeholders (e.g., production, finance, logistics, engineering) to clarify requirements, specifications, and delivery dates
- Prepare and manage Requests for Quotation (RFQs), Requests for Proposal (RFPs), as required
- Communicate professionally with suppliers regarding orders, deliveries, pricing queries, and invoice discrepancies
- Follow up on open purchase orders to ensure timely delivery and escalate any potential delays or issues to the Procurement Manager
- Administer the full cycle of order placement, tracking, and receipt of goods and services
Supplier Relationship Management:
- Maintain sound working relationships with vendors, addressing queries and facilitating timely resolution of issues
- Support supplier performance evaluation and provide insights for improvement
Administrative Support & Compliance:
- Maintain organized documentation of all purchasing activities, supplier contracts, and related correspondence (physical and/or electronic filing)
- Ensure all procurement decisions and processes comply with company policies, procurement guidelines, and relevant regulatory requirements (e.g., National Treasury guidelines if applicable)
- Assist with invoice queries and ensure timely processing for payment in coordination with the finance department
Continuous Improvement:
- Identify opportunities for process improvement within the procurement function, particularly related to SAP system utilization
- Contribute to the development and implementation of enterprise-wide procurement processes and systems
Minimum Requirements:
- National Diploma or equivalent qualification in Supply Chain Management, Procurement, Logistics, or a related field
- Minimum of 2–3 years’ experience in a procurement or supply chain administrative role
- Hands-on experience with SAP MM (Materials Management) module (essential)
- Proficiency in Microsoft Office Suite (especially Excel, Word, and Outlook)
- Experience in processing PRs, POs, GRs, and maintaining procurement master data in SAP
- Excellent attention to detail and accuracy in data entry
- Effective written and verbal communication skills
- Strong organizational and administrative abilities
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