Milnerton: Admin Assistant to Portfolio Manager – Body Corporate posted by West Coast Personnel
Posted on 2025-04-30 00:00:00
| Employer | West Coast Personnel |
|---|---|
| Category | Wealth Management Administration |
| Location | Western Cape / Milnerton |
Job Summary
- Act as the first point of contact for owners, trustees, and tenants, both via phone and walk-ins.
- Assist with general queries, including issuing access tags, remotes, and providing helpful information.
- Draft, send, and follow up on notices regarding conduct rule breaches.
- Communicate and follow up with contractors on maintenance and repair requests.
- Maintain accurate digital records using Google Workspace and WeConnectU systems.
- Support the Portfolio Manager with meeting coordination, agenda prep, and note-taking.
- General office support, including data entry, document scanning, filing, and client information updates.
Requirements:
- Matric/Grade 12 or equivalent.
- One or two years experience (property industry or finance/banking)
- Excellent written and verbal English communication skills.
- Basic administrative or customer service experience (advantageous but not essential).
- A strong work ethic, integrity, and a team-oriented mindset.
- Work with a collaborative, knowledgeable team in a supportive environment.
- Learn from experienced professionals in the body corporate and property sector.
- Own Transport – After hours trustee meetings
- Tech-Savvy: Strong working knowledge of Google Workspace (Docs, Sheets, Calendar, Gmail). Experience with WeConnectU is an added bonus.
- Excellent Communication Skills: Friendly, calm, and professional, with the ability to manage client interactions with empathy and clarity.
- Highly Organized: Able to prioritize tasks, follow processes, and keep accurate records.
- Proactive Problem-Solver: Think on your feet, handle queries confidently, and bring a solutions-driven mindset.
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