Administrative and Secretarial Assistant Paarl, Cape Town

Full-Time | Permanent | R15,000R20,000/month

A highly reputable Assurance, Accounting, and Consulting firm based in Paarl, Cape Town, is looking to appoint a detail-oriented and efficient Administrative and Secretarial Assistant to join their growing team. The Group was established in 2012 by a passionate Chartered Accountant with a background in wealth management and family accounting.

The firm was founded in response to the high demand for expert trust administration services and has grown into the go-to back-office support provider for family offices, private families, and B-BBEE trusts across South Africa. Their services span bookkeeping, trust administration, company secretarial support, and tax compliance (both local and offshore), with a focus on accuracy, confidentiality, and exceptional client service.

Key Responsibilities

As the Administrative and Secretarial Assistant, your responsibilities will include:

? Company Secretarial & Compliance Support

• Assisting the secretarial team with uploading and managing:
  • CIPC submissions (e.g., director changes, company registrations, annual returns)
  • Beneficial Ownership submissions
  • FICA documentation gathering and submissions
• Providing administrative support to the secretarial team leads
• Assisting with maintaining internal registers and compliance checklists

? Administrative & Client Support

• Preparing and formatting client-facing proposals, quotes, and documents
• Assisting with drafting standard contracts using firm templates
• Handling general office documentation, data capturing, and correspondence
• Following up on client documentation and queries
• Maintaining electronic and physical filing systems

? Reception & Communication

• Managing the front desk: answering phones, greeting visitors, and handling incoming queries
• Acting as the first point of contact for client communications
• Managing the companys central inbox and directing queries appropriately
• Ensuring the reception area is professional and welcoming

? Office Coordination

• Managing calendars, meetings, and internal team scheduling
• Assisting with travel arrangements when needed (flights, accommodation)
• Supporting meeting prep and taking minutes when required

Qualifications & Experience

To be considered for this role, candidates should have:

• A Matric certificate (required)
• A diploma or certificate in office administration or a related field (advantageous but not required)
• At least 2 years experience in a professional office environment
• Previous experience in an accounting, tax, legal, or consulting firm (beneficial)
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Strong attention to detail and accuracy
• Excellent written and verbal communication skills
• A proactive, professional, and service-oriented attitude

Additional Information

• The successful candidate must be based in or near the Paarl area and be fully available during normal office hours

Remuneration

• 
  

  Salary:

  R15,000 R20,000 per month (depending on experience)

• Type: Full-time, permanent
• Location: Paarl, Cape Town (must be office-based full-time)

Company Secretarial And Office Administrator €“ Paarl, Cape Town position available in Western Cape, Paarl. This job position was posted by Sagen Advisory. The job has been posted as a free ad on 2025-04-24 at 13:00:59 in the It Computer category

Click Go Apply to apply online!

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