Main Duties & Key Result Areas Leadership & Team Management Lead and inspire a team of Accounts Payable Clerks to achieve departmental goals and meet performance expectations. Foster a positive, results-driven work environment that supports team success and accountability. Employee Development Support monthly performance reviews for Accounts Payable Clerks. Ensure team members consistently strive to meet Key Performance Indicators (KPIs) set by management. Provide onboarding, training, and ongoing support for new team members. Invoice Processing Ensure the timely and accurate capturing of invoices and credit notes in Pastel/Syspro. Assist with processing activities as needed to meet deadlines and maintain workflow efficiency. Regularly review open Goods Receipt Notes (GRNs), reporting on and adjusting GRNs prior to processing cut-offs. Supplier Account Management Monitor and maintain supplier accounts, ensuring the supplier age analysis reflects good standing. Maintain a current percentage of 80% or higher in age analysis. Ensure payment terms are adhered to, and promptly address any discrepancies with suppliers. Account Queries Minimize account-related queries by providing support and guidance to clerks. Analyse recurring issues and provide regular feedback on resolutions. Actively assist in resolving aged or outstanding queries in a timely manner. Supplier Reconciliations Review all supplier reconciliations before submission to Managers or Directors. Support clerks with the reconciliation process as necessary to ensure accuracy and completeness. Reporting & Analysis Compile accurate weekly and monthly reports as requested by management. Maintain and update internal trackers and databases to reflect real-time data and insights. Assist with cash flow forecasting and overall financial planning support. Ad Hoc Duties Execute general ad hoc tasks as assigned by management. Perform any other duties required to support the needs of the business. Be flexible and responsive to the evolving nature of the role and organisational needs. General Responsibilities Carry out additional tasks as assigned by your manager or director, based on the needs of the role and your experience. Uphold all Health and Safety protocols, ensuring your own well-being and that of your colleagues. Maintain strict confidentiality regarding all sensitive or proprietary information. Follow all company policies, procedures, and compliance guidelines as outlined by the company. Embrace flexibility in a dynamic work environment by supporting a wide range of business functions as needed. Foster an inclusive and supportive workplace that values diversity, equity, and mutual respect. Take ownership of your professional growth by pursuing continuous learning and upskilling opportunities. Actively engage in relevant training, certification, and educational initiatives that contribute to personal and organisational development, particularly within the evolving import/export industry. Preferred Skills Leadership & Team Management: Proven ability to lead, develop, and motivate high-performing teams. Communication & Interpersonal Skills: Strong communicator, effective across all organizational levels. Team Collaboration: Works well in cross-functional teams to drive efficiency and shared goals. Emotional Intelligence: Understands and manages emotions professionally and empathetically. Work Ethic & Accountability: Delivers consistent, high-quality results with a proactive attitude. Organizational & Analytical Abilities: Skilled in prioritizing, analyzing data, and problem-solving. Attention to Detail: Maintains accuracy and quality in financial work and reporting. Deadline & Pressure Management: Performs effectively under time constraints and high-volume periods. Multitasking & Time Management: Handles multiple responsibilities efficiently and on time. High Workload Capacity: Capable of processing large volumes without compromising accuracy. Procedure Compliance: Follows instructions and adheres to SOPs and company policies consistently. Qualifications & Experience Educational Background: Matric (Grade 12) with a tertiary qualification in Accounting, Finance, or a related field. Professional Experience: Over 5 years of accounts payable experience , with a strong record in transaction processing and account management. Minimum of 2 years in a supervisory or managerial role overseeing an AP team. Advantageous: Experience with clearing agents and understanding of import/export and customs processes. Technical Skills: Proficient in accounting software (e.g., Syspro, Pastel). Solid understanding of accounting principles, internal controls, and financial reporting standards. Intermediate to advanced Microsoft Excel skills (VLOOKUP/XLOOKUP, Pivot Tables, etc.). Skilled in managing email communication using Microsoft Outlook or similar platforms. Financial Expertise: Experienced in reviewing and reconciling general ledger accounts. Familiarity with multi-currency environments and currency conversion is a plus.
