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Port Elizabeth: Executive Assistant

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Job Description

About the Role

The Legal & Compliance department is seeking a dedicated Executive Assistant to support an increasing compliance, regulatory, and administrative workload. This role focuses on managing high-volume, administrative and compliance-related tasks that require exceptional professionalism, discretion, and organisational skills.

Key Responsibilities

  • Coordination of director sign-offs, including resolutions, agendas, minutes, mandates, powers of attorney, e-minute books, and bank correspondence.
  • Preparation and submission support for statutory and regulatory returns, registrations, and applications.
  • APN submissions, exchange control monitoring, SARS mismatch audits, and zero-rated VAT documentation.
  • Vendor, credit, and non-confidential FICA requests.
  • Audit support for non-confidential components.

Requirements

Proven experience as an Executive Assistant or Senior Administrator (legal/compliance environment preferred).

Strong organisational and time-management skills.

High attention to detail and professionalism.

Ability to work with senior leadership and handle sensitive information confidentially.

Proficiency in Microsoft Office.

Qualifications

  • Formal education/certifications not specified.

Salary & Benefits

Not mentioned in the original job description.

How to Apply

Click the green “Go Apply” button below to apply directly online with the employer.

About Admin / clerical / secretarial Jobs in Nelson Mandela Bay

In Nelson Mandela Bay, the administrative sector plays a vital role in supporting various industries and sectors. Generally, this field is expected to continue growing as businesses seek to outsource non-core functions to specialized service providers. Typically, companies require skilled administrative professionals to manage their day-to-day operations, ensuring efficient workflows and effective communication.

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Salaries for administrative positions in Nelson Mandela Bay can vary widely depending on factors such as experience, company size, industry sector, and level of expertise. While broad ranges are difficult to provide due to the variability, common salary expectations generally fall within the R300 000 – R600 000 per annum range, with senior roles and those in larger companies often commanding higher remuneration packages.

Common skills required for administrative positions in this region include proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook), excellent communication and interpersonal skills, strong organizational and time management abilities, attention to detail and accuracy, basic bookkeeping and accounting knowledge, and the ability to work independently with minimal supervision. Additionally, having a degree or diploma in business administration, secretarial studies, or a related field can be beneficial.

Administrative roles are commonly found in various industries such as financial services sector, technology industry, manufacturing sector, public sector, and healthcare. These sectors often require specialized administrative support, including human resources management, payroll processing, customer service, data entry, and general office administration.

For career development purposes, administrative professionals can progress to more senior roles within their current company or explore opportunities in related fields such as business management, human resources, or project coordination. Many companies also offer training and development programs to help employees enhance their skills and advance their careers. Typically, with experience and continuous learning, administrative professionals can move into supervisory or management positions, take on more strategic roles, or transition into related fields like operations management or entrepreneurship.

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This information provides general career guidance. Actual salaries and requirements vary by employer.



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