Pretoria: Foreclosure Secretary posted by Virago Recruitment

About the Role

Virago Recruitment is seeking an experienced Senior Foreclosure Secretary to join our client’s team in Pretoria. The ideal candidate will have a strong background in handling Standard Bank foreclosure matters and be capable of independently managing the full foreclosure process for Standard Bank matters, ensuring efficiency, compliance, and best-in-class service delivery.

Key Responsibilities

• Full Management of Standard Bank Foreclosure Book: Independently oversee all Standard Bank foreclosure files from inception to finalization, including issuing summonses, managing litigation steps, and handling property sales in execution.
• Process Coordination: Liaise directly with Standard Bank, attorneys, counsel, sheriffs, and internal stakeholders to maximize recovery and ensure processes adhere to legal and institutional requirements.
• Documentation: Draft, review, and manage legal documents (summonses, affidavits, notices, court orders, etc.) with a focus on accuracy and compliance with Standard Bank protocols.
• Compliance & Reporting: Ensure adherence to all Standard Bank and legislative guidelines, maintaining up-to-date records, and preparing internal and client reports as required.
• Diary and Deadline Management: Independently manage a complex diary system, ensuring all timelines and critical actions are met without supervision.
• System Utilization: Work proficiently on Standard Banks required systems to track, update, and report on progress.
• Client & Stakeholder Communication: Professionally interact with Standard Bank representatives for instructions and updates, as well as external counsel, property valuers, and other third parties.
• Departmental Contribution: Support continuous improvement by recommending process enhancements and sharing expertise with junior staff if required.

Requirements

• Experience: Minimum 5 years experience as a Foreclosure Secretary, specifically within the Standard Bank foreclosure environment.
• Independence: Demonstrated ability to work autonomously, running the entire Standard Bank foreclosure book without direct supervision.
• Knowledge: In-depth understanding of foreclosure procedures, court processes, and Standard Banks unique requirements.
• Technical Skills: Proficiency in Standard Banks systems and general office/legal administration software.
• Communication: Strong written and verbal communication abilities; confident in liaising at all levels.
• Organisation: Excellent time management and organizational skills with meticulous attention to detail.

Qualifications

• Relevant legal secretary diploma or certificate preferable, but extensive experience with Standard Bank matters may be considered in lieu.