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Pretoria North: Training Administrator

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Job Description

Qualifications: Grade 12 / Matric (essential) Certificate or Diploma in HR, Training Administration, Office Administration, or similar (advantageous) Proficiency in MS Office (especially Excel) Working knowledge of LMS platforms (Moodle preferred) Strong organisational skills and attention to detail Experience & Requirements: 23 years experience in training administration or HR/operational administration. Experience in compliance-driven environments. Exposure to transport or logistics industries will be an advantage. Duties & Responsibilities: Coordinate training calendars, schedules, venues, trainers, and learner attendance. Maintain accurate training records on the LMS and HR systems. Track mandatory and compliance training and manage renewals. Prepare monthly training reports and dashboards. Provide administrative and logistical support to trainers and learners.

About Admin / clerical / secretarial Jobs in Pretoria

In Pretoria, the demand for administrative professionals remains steady across various sectors. Generally, this field is crucial to the smooth operation of any organisation, as secretaries and clerks provide essential support to their teams. Typically, administrative roles in Pretoria require a strong work ethic, excellent communication skills, and attention to detail.

When it comes to salary expectations, very broad ranges can be expected. Typically, salaries for adminstration positions in Pretoria range from around R250 000 per annum (approximately $17,500 USD) for entry-level roles to over R600 000 per annum (approximately $42,500 USD) for senior positions, depending on factors such as experience, company size, and industry sector. However, salaries can vary significantly depending on the specific circumstances.

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Common skills required for administrative roles in Pretoria include proficiency in Microsoft Office software, excellent communication and interpersonal skills, organisational ability, attention to detail, time management skills, and analytical skills. Other skills that are often valued include knowledge of HR systems, data entry skills, and experience with document management software.

Administrative professionals can be found in various industries, including financial services sector, technology industry, manufacturing sector, and public sector institutions. These roles often involve providing administrative support to senior staff members, managing day-to-day operations, and ensuring that records are kept up to date and accurate.

For those interested in career development, there are many opportunities available for administrative professionals. Typically, this field offers a clear career progression path from entry-level positions to more senior roles such as team leaders or department managers. With experience and additional training, adminstrative professionals can also move into roles such as human resources, project management, or business analysis. Additionally, many organisations offer training and development programs to help employees enhance their skills and advance in their careers.


This information provides general career guidance. Actual salaries and requirements vary by employer.



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Pretoria North: Training Administrator

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Job Description

Our client is searching for a Training Administrator to join their team in Klerksoord, Pretoria North. Must have reliable personal transportation and be able to commute to the workplace consistently and punctually. Job Purpose (Role Summary) The Training Administrator coordinates the end-to-end administration of employee training – planning calendars, scheduling sessions, managing learner records, tracking compliance, and providing operational support to driver trainers and stakeholders. The role ensures training logistics run smoothly, data is accurate and auditable, and reporting enables the business to meet legal and operational requirements. Key Responsibilities 1) Training Coordination & Scheduling Build and maintain the annual training calendar. Schedule trainers, classrooms, equipment, and employee availability (avoiding off days and weekends where applicable). Issue invitations, joining instructions, and track RSVPs and attendance. Coordinate external providers and manage vendor bookings. 2) Records Management & Compliance Maintain accurate learner records (attendance, results, certificates, unit standards) in the LMS and HRIS. Track mandatory training (e.g., Occupational Health & Safety, Defensive Driving, Dangerous Goods, First Aid). Monitor expiry dates and trigger renewal training on time. Ensure training files meet audit requirements (internal audit, DoEL inspections, customer audits). 3) Reporting & Analytics Produce monthly dashboards (completion rates, no – shows, cancellations, costs per learner, training hours). Provide gap analyses against legal/contractual requirements and training matrices. Support budgeting (forecast demand, track actual spend vs. budget). 4) Learner Support & Communications Handle learner queries. Distribute pre-work, assessments, feedback surveys, and training materials. Collect and consolidate course evaluations; escalate issues and improvement opportunities. 5) Quality & Process Improvement Maintain SOPs for Training Centre; drive continuous improvement Ensure data integrity in LMS/HRIS; perform routine reconciliations with payroll/HR. Support accreditation/ETQA documentation where applicable (e.g., TETA submissions). 6) Logistics & Facilities Prepare classroom setups (attendance registers, sign-in sheets, Wi-Fi, projector, PPE where relevant). Manage training consumables and asset allocation. 7) Training Material Assist the Senior Driver Trainer with updating training material, presentations and assessments. Manage, update, edit or remove content on the LMS. Minimum Qualifications Grade 12 / Matric (required). Certificate/Diploma in HR, Training Administration, Office Administration, or Logistics (preferred). LMS competence (Moodle) preferred MS Office (Excel, Word, PowerPoint) required. Experience 2–3 years in training administration, HR coordination, or related operational admin. Experience in transport & logistics (advantage). Familiarity with compliance training (OHS, driver training, etc) and audit documentation. Technical Skills Training calendar management; class scheduling; LMS data entry & reporting. Excel (VLOOKUP/XLOOKUP, PivotTables, data validation) for tracking & dashboards. Document control and record-keeping aligned to audit standards. Vendor coordination and PO/Invoice Behavioral Competencies Detail – oriented with high data accuracy. Organised and able to juggle multiple priorities under time pressure. Customer service mindset – professional communication with drivers, supervisors, trainers. Problem – solver – anticipates conflicts (e.g., shift changes, off days) and mitigates. Integrity & confidentiality with personnel records. Tools & Systems Learning Management System (LMS): Moodle HRIS/Payroll: PaySpace Collaboration: Microsoft 365 (Outlook, Teams, SharePoint, OneDrive) Document Management: SharePoint / OneDrive (controlled folders)

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About Admin / clerical / secretarial Jobs in Pretoria

In Pretoria, the demand for administrative professionals remains steady across various sectors. Generally, this field is crucial to the smooth operation of any organisation, as secretaries and clerks provide essential support to their teams. Typically, administrative roles in Pretoria require a strong work ethic, excellent communication skills, and attention to detail.

When it comes to salary expectations, very broad ranges can be expected. Typically, salaries for adminstration positions in Pretoria range from around R250 000 per annum (approximately $17,500 USD) for entry-level roles to over R600 000 per annum (approximately $42,500 USD) for senior positions, depending on factors such as experience, company size, and industry sector. However, salaries can vary significantly depending on the specific circumstances.

Common skills required for administrative roles in Pretoria include proficiency in Microsoft Office software, excellent communication and interpersonal skills, organisational ability, attention to detail, time management skills, and analytical skills. Other skills that are often valued include knowledge of HR systems, data entry skills, and experience with document management software.

Administrative professionals can be found in various industries, including financial services sector, technology industry, manufacturing sector, and public sector institutions. These roles often involve providing administrative support to senior staff members, managing day-to-day operations, and ensuring that records are kept up to date and accurate.

For those interested in career development, there are many opportunities available for administrative professionals. Typically, this field offers a clear career progression path from entry-level positions to more senior roles such as team leaders or department managers. With experience and additional training, adminstrative professionals can also move into roles such as human resources, project management, or business analysis. Additionally, many organisations offer training and development programs to help employees enhance their skills and advance in their careers.

View Job  Pretoria: Training Administrator


This information provides general career guidance. Actual salaries and requirements vary by employer.



GO APPLY NOW

Safe & secure application process

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Enter your WhatsApp number (e.g., +27740908132)
You'll receive alerts for new jobs in Pretoria North, Pretoria


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Get references ready before you need them - keep in touch with past managers and colleagues.

How to Apply

Click “GO APPLY NOW” to visit the company’s application page.
Follow their instructions carefully.

JVR Jobs connects you with employers – we don’t process applications directly.

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Posted in Jobs in Northern Suburbs, Jobs in Pretoria, Jobs in Pretoria North

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