Job Description
About the Role
We are seeking a highly skilled Minute Taker to provide administrative support to our client in Roodepoort, Johannesburg. The successful candidate will be responsible for taking minutes at committee meetings, maintaining schedules and decision registers, and assisting with meeting document preparation. This is a fixed-term contract for 6 months.
Key Responsibilities
- Full minute-taking function and compilation of minutes for all committee meetings including Board meetings from recordings and in a live environment.
- Preparation, updating and correction of minutes to the stage of submission for signature.
- Timeous completion and distribution of minutes.
- Compilation of Action Items and compilation and/or updating of Decision Register.
- Maintenance of Meeting Schedule.
- Ensure safe storage of all Bargaining Council confidential documents and data (hard copies and electronic).
- Perform a back-up function for PA/Committee-Coordinator on ad hoc basis as directed by the CEO.
Requirements
- Education: Grade 12 / Matric
- Experience: 2-4 years of related experience in an office environment.
- Experience and/or Secretarial diploma in Minute taking.
- Own transport and the availability to attend physical meetings in Johannesburg and occasionally in Pretoria, as scheduled.
- Must pay attention to detail.
- Excellent typing skills with speed and accuracy.
- Excellent minute taking skills.
- Ability to enter data accurately and check and correct errors.
- Ability to prioritize tasks according to importance in a fast-paced environment.
- Multi-tasking capability without compromising on quality.
- Proficient in handling office equipment including laptops, printers, photocopy machines, fax machines etc.
- Knowledge of Zoom and Microsoft Applications, specifically MS Word and Excel.
- Willingness to work after hours as may be required by the operation of the business.
Qualifications
No formal qualifications are required for this position. However, a Secretarial diploma in Minute taking or equivalent experience is highly recommended.
Salary & Benefits
The salary for this position is R15 600 CTC per month.
How to Apply
Click the green “Go Apply” button below to apply directly online with the employer.
About Admin / clerical / secretarial Jobs in West Johannesburg
Admin, clerical, and secretarial positions are common in West Johannesburg, with a general trend indicating a stable job market for this field. These roles are often found in various industries, including financial services, technology, manufacturing, and more. In recent years, there has been an increase in demand for administrative professionals due to the growth of small businesses and entrepreneurship.
Typically, salaries for admin, clerical, and secretarial positions in West Johannesburg can vary widely depending on factors such as experience, company size, and industry sector. Generally, entry-level roles can be expected to fall within the range of R30 000 – R50 000 per annum, while more senior or specialized positions may command salaries upwards of R70 000 – R100 000 per annum. However, these figures are only a rough guide, and actual salaries may differ significantly depending on individual circumstances.
Common skills required for admin, clerical, and secretarial roles include strong communication and interpersonal skills, attention to detail, organisational abilities, basic computer literacy (particularly in Microsoft Office), time management, and the ability to multitask. In some cases, experience with specific software applications or industry-specific knowledge may also be beneficial.
Admin, clerical, and secretarial positions are commonly found in industries such as financial services, technology, manufacturing, and healthcare. These roles often involve tasks such as data entry, record-keeping, correspondence, and general administrative support.
For career development, admin, clerical, and secretarial professionals can expect opportunities for advancement to management or supervisory roles within their current organisation. With experience and additional training, individuals may also consider transitioning into related fields such as human resources, accounting, or business administration. Additionally, many multinational corporations in West Johannesburg offer training and development programs to support the growth of their employees.
This information provides general career guidance. Actual salaries and requirements vary by employer.
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