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Sandton: Project Coordinator posted by Datonomy Solutions (Pty) Ltd

Sandton: Project Coordinator posted by Datonomy Solutions (Pty) Ltd

Posted on 2025-05-01 00:00:00

Job Summary

We are seeking a Project Coordinator to join our team, based in Johannesburg, on-site.

  • Assist with the creation and planning of work breakdown structures using a product backlog or scope of work document to ensure alignment between the documentation and schedules.
  • Facilitate and gather information required to build a project / programme schedules using either a waterfall or agile approaches.
  • Engage with project stakeholders to define a flight plan that defines all major project deliverables and milestones.
  • Evaluate existing project schedules to identify and correct schedule inconsistencies in accordance with company defined scheduling standard, policies and procedures as well as identified industry best practices.
  • Proactively manage the critical path and project dependencies both internally and externally of the programme and its sub projects.
  • Evaluate and report any variances from the baseline and deviation from the critical path to the necessary stakeholders.
  • Align the schedule cost in accordance with the approved financial business case.
  • Manage the overall maintenance of the project and programme schedules against governance standards and exception reports.
  • Maintain a reporting routine in order to capture and report on project progress if one has not been defined.
  • Extract information from all project management defined tools and provide weekly status updates regarding planned vs. actuals to the programme manager for reporting purposes.
  • Collaborate with project managers to evaluate project schedule progress or status and take corrective action where required.
  • Provide recommendations based on trends and forecasts.
  • Assess project scope change request impacts on the project schedule and across the programme.
  • Review any conflict or capacity issues regarding resource requirements based on the capacity and demand model.
  • Facilitate scenario planning across sub projects / programme and evaluate schedule impacts for reporting on request.
  • Integrate any external vendor schedules within the sub projects / programme based on strategic dates defined and planned if required.
  • Financial analysis which includes the burn rate and the actual spend as well as the forecast spend per resource role.
  • Ongoing analysis of IA’s ie. Baseline vs Actual Spend to ensure that teams remain within budget.
  • Ensuring that all contracts for vendors are in place and alert the PM/SM of expiry dates.
  • Generating PO’s on SAP and the payment of invoices using Ariba.
  • Setup of Confluence pages/dashboards for Project Incremental Planning.
  • Assisting with Jira SQL Queries
  • Logging of Scope Changes, Risks and Issues on PMT
  • Ensure Enterprise Resources Allocations are correct from a Capacity Management Perspective.
  • Actuals and Forecast should be aligned from a monthly snapshot perspective.
  • There should be scope line items in the schedule to reflect an accurate % complete in comparison with cost and timelines.
  • Knowledge of GT finance and JIRA Tempo reporting is essential from a cost tracking perspective.
  • Engage with the Tools Team to ensure that all project resources have JIRA/Tempo licences and that JIRA boards are updated with the correct user stories linked to EPICS and SAVE EPICS.
  • Assisting with user/roles access within JIRA project and boards.

    Qualifications

  • Certified MS Project 2010 or higher training required.
  • Fully computer literate using main applications of MS Office i.e. Excel, Word and PowerPoint.
  • Project Management Qualification.
  • Agile training from a recognised institution.
  • 3 to 5 years’ experience in planning and scheduling projects and/or programmes is essential.
  • 3 to 5 years’ experience using MS Project 2010 or higher.
  • Demonstrated capability of applying and analysing advanced scheduling techniques such as critical path method, PERT analysis and earned value management.
  • Demonstrated strategic planning abilities on programme schedules and flight plans.
  • Maintaining relationships with programme / project staff as well as external vendors where necessary.
  • Excellent verbal, written and communication skills.

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