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South Africa: Executive Assistant posted by Greys Recruitment

Date 2024-11-18
Job Title Executive Assistant
Employer Greys Recruitment
More Information
Salary 250000
Category Sales Marketing
Location South Africa
/ South Africa

Job Summary

Key requirement

  • Matric
  • Secretarial Certificate/Diploma
  • Proficient in MS Office 
  • Strong problem solving and analytical skills
  • Strong planning skills
  • Excellent communication skills
  • Ability to multitask
  • Numerical skills

Key Responsibility

  • Arrange travel schedule and reservations as needed, including expense reimbursement
  • Coordinate executive communications including taking calls, responding to emails and interfacing with clients
  • Prepare internal and external corporate documents and presentations for executive team members
  • Prepare board packs for board meetings
  • Minute taking in meetings as and when requested
  • Schedule meetings and appointments and manage travel itineraries
  • Arrange corporate events to take place outside of the workplace, staff appreciation events
  • Maintain an organized filling system of paper and electronic documents
  • Coordinate events, including conferences, seminars
  • Purchase and maintain inventory of supplies for office stationery, groceries and cleaning products
  • Company insurance administration
  • Monthly exco reports

Executive Assistant position available in South Africa, South Africa. This job position was posted by Greys Recruitment. The job has been posted as a char8000 ad on 2024-11-18 at 01:17:10 in the Sales Marketing category

Click Go Apply to apply online!


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South Africa: Executive Assistant posted by Greys Recruitment

Date 2024-11-18
Job Title Executive Assistant
Employer Greys Recruitment
More Information
Salary 800000
Category Sales Marketing
Location South Africa
/ South Africa

Job Summary

Job Summary:
Provide or lead a full range of secretarial/administrative support to the Chief Executive Officer (CEO) of the organisation, exercising confidentiality, tact and diplomacy.

Responsibilities:

 

  1. Administration Support
    • Manage the purchasing authorisation process from submission of PORs to handover of signed invoices for payment.
    • Management of local and international travel arrangements for the CEO as well as arrangements for Trade and other International Fairs for all attendees.
    • Arrangement for and management of Forex linked to international travel.
    • Ad hoc personal bookings and searches for the CEO.
    • Act as a support/participant in the development and implementation of administrative standards, policies, and practices for the organisation.
  2. Secretarial Support
    • Communicate directives and information from the CEO to Executives, managers, and others in the organisation and follow up on the status of assignments.
    • Receive, screen, and direct incoming calls, visitors, mail, and email.
    • Maintain files, records, calendars, and diaries.
    • Control filing linked to and access to contracts / SLAs for customers, property, property plans, etc.
    • Good verbal and written communication skills (English & Afrikaans).
    • Ability to act decisively and urgently.
    • High level of emotional intelligence and interpersonal skills.
    • Ability to establish and develop well-aligned, supportive teams.
    • Suitably-developed computer literacy and skills.
    • Appropriate business acumen and entrepreneurial aptitude.
    • Strong problem-solving skills.
    • Creativity.
    • Exceptional attention to detail.

Other Special Requirements
Decision Making

  • Maintain standards, practices, policies, and procedures as defined.
  • Able to make good business-aligned judgement decisions at an operational level.

Accountability

  • Responsible for all activities linked to the position as defined.
  • Ensures that a structure for escalation of responsibility is effective.
  • Responsible for the company credit card.

Communication

  • Maintains the benchmark for transparent, responsive, and open communications within the business and at all levels.
  • Ensures an email response within 24 hours.
  • Provide guidance telephonically to assist the teams when required within reason.
  • Good communication with management and subordinates.

Salary:


R800 000 CTC
Executive Assistant position available in South Africa, South Africa. This job position was posted by Greys Recruitment. The job has been posted as a char8000 ad on 2024-11-18 at 01:16:58 in the Sales Marketing category

Click Go Apply to apply online!


You might also like to look at the available jobs in the same area.

Apply directly on jobmail for this position
Some posts have contact information included with other instructions. All applicants are urged to read the instructions carefully.
We will list jobs at the bottom of each job, so feel free to scroll down and continue your search.

We do not accept any job applications and merely offer the service of daily jobs being mined and displayed on our job portal.
Each job post has a link to take you directly to the original post to apply on their website or the original website where the post came from.


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