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South Africa: Procurement Administrator posted by Greys Recruitment

Procurement Administrator

Posted on 2025-04-16

Employer Greys Recruitment
Salary 0
Category Sales Marketing
Location South Africa  /  South Africa

Job Summary

Minimum

Requirements:

  • Grade 12.
  • Driver’s License.
  • Diploma / Degree in Procurement or Supply Chain Management.
  • 3- 5 years of experience in procurement, supply chain, or inventory management.
  • Experience in a manufacturing or distribution environment is highly advantageous.
  • Strong negotiation and supplier management skills.
  • Proficiency in ERP system, Syspro advantageous.
  • Intermediary knowledge in Ms Office packages (e.g. Excel, Word, Outlook etc.).

Key Performance Areas:

Supplier Sourcing:

  • Identify and establish relationships with suppliers and vendors for consumables.
  • Negotiate pricing, payment terms, and contracts with suppliers to secure the best deals, monitor Suppliers for special offers.
  • Maintain supplier performance and resolve any issues or disputes that may arise.
  • Evaluate and select suppliers based on quality, reliability, and compliance with regulatory requirements.
  • Stay informed about competitor pricing and market trends to ensure competitive purchasing.
  • Sourcing new products and new suppliers for buyouts items on external and internal client’s requests.

Purchasing and Order:

  • Place orders for consumables based on demand forecasts and inventory levels.
  • Monitor and track orders to ensure timely delivery and minimize any disruptions to warehouse operations.
  • Manage purchase orders, reviewing, updating or cancelling them as needed to ensure accuracy.
  • Receipting of stock into system.
  • Marching of PO, delivery note, GRN and Invoice and submit to creditors department for processing and payment.

Inventory Control:

  • Work closely with inventory and warehouse teams to maintain optimal stock levels.
  • Ensure that all consumable products are stored according to safety standards and inventory management practices.
  • Monitor stock rotation and expiry dates.

Forecasting and Planning:

  • Collaborate with internal teams (e.g., production, operations) to forecast demand for chemicals and other materials.
  • Develop and maintain long-term supply plans to ensure the warehouse always has the required consumables in stock.

Reporting and Documentation:

  • Maintain accurate records of all procurement transactions, including orders, invoices, and supplier communications.
  • Provide regular reports on procurement activities, supplier performance, and inventory levels to management.

Collaboration and Coordination:

  • Coordinate with various departments such as logistics, quality control, and production to ensure smooth operations.
  • Provide support for troubleshooting supply chain issues and identifying opportunities for improvement.

Cost Control and Budget:

  • Monitor procurement expenditures and maintain spending within budget guidelines.
  • Look for cost-saving opportunities, negotiate favourable pricing, and implement strategies to reduce overall procurement costs without compromising quality.
  • Conduct market research and analyse trends in consumable prices to make informed purchasing decisions.

Supplier & Product Evaluation:

  • Evaluate suppliers based on criteria such as reliability, quality, delivery timelines, and cost-efficiency.

Procurement Administrator position available in South Africa, South Africa. This job position was posted by Greys Recruitment. The job has been posted as a char8000 ad on 2025-04-16 at 01:19:27 in the Sales Marketing category

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