Tzaneen: Personal Assistant posted by Green Marble Recruitment Consultants
Posted on 2025-05-30 00:00:00
| Employer | Green Marble Recruitment Consultants |
|---|---|
| Category | Client Services/Sales Support |
| Location | Limpopo / Tzaneen |
Job Summary
- Relevant Diploma.
- Proven experience (3+ years) as a Personal Assistant or
similar role. - Strong knowledge of office management systems and procedures.
- Advanced Excel skills.
Duties and responsibilities:
- 1. Administrative Support
– Manage and maintain executive schedules, including meetings, appointments, travel, and events.
– Prepare and edit reports, memos, invoices, letters, and other official documents.
– Handle incoming and outgoing communications, including emails, phone calls, and correspondence.
– Liaise with internal and external stakeholders on behalf of the executive.
- 2. Travel and Logistics
– Organize travel arrangements, including flights, accommodation, transport, and visas.
– Prepare detailed travel itineraries and manage travel expenses.
- 3. Meeting and Event Coordination
– Schedule and coordinate meetings, ensuring agendas, materials, and minutes are prepared.
– Organize company events, board meetings, and off-site engagements.
- 4. Confidential and Personal Support
– Manage confidential information and sensitive matters with the utmost discretion.
– Provide personal assistance, including managing personal appointments, family logistics, or personal errands.
- Key Skills and Competencies
– Exceptional organizational and time-management skills.
– Strong verbal and written communication abilities.
– Discretion and ability to handle confidential matters professionally.
– Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other business tools.
– Multitasking ability, capable of working under pressure in a fast-paced
environment.
– Problem-solving and decision-making skills.
– Professional demeanour and polished presentation.
- Business Communication Skills
– Verbal Communication – Speaking, confidently, and persuasively in meetings and discussions.
– Written Communication – Writing emails, reports, and proposals with professionalism.
– Active Listening – Understanding and responding appropriately in conversations.
– Interpersonal Skills – Building relationships, networking, and fostering collaboration.
– Adaptability & Emotional Intelligence – Adjusting communication styles based on audience and situation.
– Technical Communication – Conveying complex ideas in an accessible manner.
- Advanced Microsoft Office Proficiency
– Microsoft Word – Document creation, formatting, and automation tools.
– Microsoft Excel – Advanced formulas, pivot tables, macros, and data analysis.
– Microsoft PowerPoint – Professional presentations, animations, and design formatting.
– Microsoft Outlook – Email management, scheduling, and task organisation.
- Other Requirements
– Ability to work independently while managing multiple tasks effectively.
– High level of professionalism and discretion in handling sensitive information.
– Strong initiative and problem-solving capabilities.
– Updating of weekly reports.
– Company Uniform, Ordering, Invoicing & dispatching.
– Consolidating of SARS needs Information to be handed in for every financial year.
– Vehicle licensing + maintenance management.
– Meal Preparation on a daily basis.
– Branch Audit Preparations twice a year.
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