Welkom: Administration Manager (Fleet): Harmony & Beatrix posted by Bidvest Protea Coin

• Maintaining compliance of fleet policies and procedures relating to entire fleet management process.
• Daily liaison and administration with support structures:
• HQ Fleet Department
• Automated Fleet Domain report queries
• Maintenance and repairs
• Technical concerns in general
• Service provider issues
• Authorizations enquiries out of Wesbank mandate
• Accidents
• Fuel Cards
• Tollgate E-Tags
• Traffic Fines
• Driver ID tags
• Licence renewals
  • Bidtrack
• Tracking / Dashcam / Driver ID Tag Device
• Software, application and technical support
• Contact person for stolen or hi-jacked incidents
  • All service providers
• Communication between operations and service providers
  • Wesbank
• Maintenance and repairs authorisations to service providers
• Mechanical recoveries
• Accident recoveries
• Analyse automated daily fleet reports and escalate exceptions to operations to resolve
• Fleet register confirmation, service due, license and COF renewal
• MTD – M&R
• MTD – Fuel transactions (Liters and Expense)
• MTD – Fuel Consumption
• LTD – Accident repairs pending
• MTD – Traffic violation recorded against drivers
• MTD – Driver behaviour
• Ensure that all sites comply and are consistent with pro-active maintenance on daily basis
• Cleaning of vehicles to prescribed specification and frequency
• Reporting mechanical and cosmetic defects as and when they occur
• Driver error, poor driving behaviour, awareness and training are dealt within official manner
• Vehicles are roadworthy and complaint to client specifications
• Detailed routine physical fleet inspections compliance based on pre-set criteria
• Daily – Drivers
• Site managers – Weekly
• Fleet Co-Ordinator – Monthly
• Physical vehicle inspections at service providers after “major” repairs are completed
• Mechanical
• Accidents

Preferred qualifications/attributes/skills:

• Grade 12
• PSIRA will be advantage
• Mechanical qualification will be advantage
• Good knowledge to utilize EXCEL and MS Office programs will be compulsory
• Previous fleet related experience will be compulsory
• Ability to perform technical assessment on a vehicle to respond pro-actively
• The ability to analyse a technical report or verbal feedback from a qualified technical person to respond accordingly
• Excellent written & verbal communication skills
• The ability to communicate and present at all levels
• The ability to work under continues pressure
• Clean disciplinary, criminal and credit record
• Prepared to work additional hours when required
• Positive, innovative and self-driven personality
• The ability to adapt from one task to the other easily
• Own reliable transport
• Good and stable health