Wellington: POD / Transport Clerk

Requirements: Matric Excellent Administration experience Computer literate Key Performance Areas PRE-DEBRIEFING All vehicles assigned to this position; all documentation must be checked before vehicle performs any other tasks. The Driver should be informed of what is expected. DEBRIEFING Debriefing with regard to load:Collect all PODs together with related customer documentation. If the POD is faulty, such POD may not be with you for more than 48 hours without contacting the client and informing them of the deficiencys. Report and send an email of any deficiencies or damages immediately to the Claims Department, before invoicing the POD. ADMINISTRATION Check all PODs taken in at all depots with respect to COMPANY vehicles as well as PODs received for Subcontractor vehicles. Use Padmankrag personnel in Depots to collect PODs and documentation. Report to the Manager of Operational Support if Padmankrag employees do not do their job. Pass POD lists and no charge PODs to concerned persons. Regularly communicate with POD Control regarding outstanding PODs. Immediately report any deviations in Padmankrag regarding the quality of documentation taken in at Padmankrag. Make recommendations to the Driver Training Department regarding Driver deviations on documentation. Report Driver mistakes to the Driver Training Department for further training. Deliver delivery-notes to Debtors Department for billing on a daily basis. Ensure that Debtors Department acknowledge receipt for any documents delivered to them. PODs must be correct (all necessary documents attached) before passing onto Debtors Department. If documentation is outstanding on Subcontractor loads, the relevant Subcontractor must be informed in writing. Ensure that the relevant Subcontractor Clerk is aware of such communication. Send and receive all internal mail and mailbags. This must be done by means of a table of contents – take to Postal Clerk. Report deviations as well as movement of mail. All no charge delivery notes must return to Wellington and must be signed off by the Managing Director. Regular communication with Depots and Drivers about outstanding PODs. Obtain a list of all outstanding PODs form the POD Controller and ensure that all PODs of Subcontractors and COMPANY loads are received by the Debtors Department within 5 (five) days of off-loading. Full and accurate tracking of outstanding PODs as well as updating progress on the excel spreadsheet called the Masterfile the reason and date of follow-up must be noted. Daily follow-up of problems must be done. Check and follow-up on any duplication of loads. PODs on hand must be maintained according to units and available for audit at any time. All PODs must be updated on Datatim to ensure that all fields are completed and correct.