Minimum

Requirements:

• Diploma or equivalent required
• 5 years’ relevant experience in facilities management or a similar field.
• Certification in facility management (CFM) is essential.
• Knowledge of building systems and maintenance practices.
• Demonstrated knowledge of health and safety legislation, regulations and protocols.
• Excellent communication skills (written and verbal).
• Strong leadership and supervisory skills.
• Teamwork, cross organisational collaboration, building and maintain a high-performance team.
• Strong organizational and time management skills.
• In-depth knowledge of Key Performance Management
• Ability to multitask and prioritize tasks.
• Problem-solving skills | Proficient in CMMS systems
• Proficient in the use of the MS office (Excel, PowerPoint, etc.)
• Valid SA Driver’s licence
• Must reside in Cape Town

Salary offer: R450K – R600K per annum
Overall Responsibility:
Single Point of Contact on site responsible for day-to-day operations, ad hoc and emergency situations
Acting on behalf of client in managing relations with third party contractors, landlord and clients within the scope of given authority
Responsible for the delivery and quality of services according to the contract terms and conditions
Managing day-to-day facility operations, ensuring timely resolution of open issues
Identify and develop opportunities for continuous improvement
Acting in accordance with the Company`s Values
Managing planned preventive maintenance program, efficient planning and implementing the maintenance and repairs of building systems and site assets, collect/verify periodical maintenance reports
Manage storage for supplies, catering, consumables, and beverages.
Co-operation with IFM Operations Management and providing necessary support to the IFM program.
Co-operation with The Management Team providing support, knowledge sharing, innovation ideas and other support necessary to ensure global standards for corporate facilities.
Co-ordinating communication and co-operation with local Facility Services Provider, client and other stakeholders
Project Support:
Planning and monitoring facility improvement projects
Support in fit-out and upgrading projects
Support in handover and closeouts of existing sites
Ensure moves and go-live of new sites
Ensure warranty management is in place & followed
Oversee project budgets and manage expenditure
Obtain quotations for project works, ensure contractors align with company rules, regulations legislation, health and safety protocol and permissions to work
Track project financials and progress
Obtain all necessary project completion certificates
Team Management:
Facilities Team Manager responsibility – managing, supervising and training the local team according to work standards and compliance as well as delivery of services
Managing the Reception Desk, hospitality, cleaning team and other facility related services, Overseeing staff in work assignments
Budget Management:
Assisting in developing and managing the budget
Monitoring project budgets and timelines to ensure successful completion, allocating resources effectively
Supplying documents to ensure correct and timely invoicing
Preparing quotations in co-operation with other responsible persons and suppliers
Co-operation with Client:
Support client with projects and ad hoc requests
Co-operate with other teams within the company and support them in their activities on the premises
Manage regular meetings with RE&D team including operational reporting
Liaise with client’s business units and service providers
Vendor and Third-Party Vendor Management:
Manage relationships with external vendors and contractors for maintenance, repair and other services.
Negotiate contracts and agreements to ensure cost-effective and high-quality services including drafting the necessary contracts, co-ordinating their activities, supervising the work and their acceptance
Monitor and inspect work performed by contractors to ensure it meets company standards and manage requests for document authorization from Landlord and Vendors
Safety and Compliance Responsibility:
Support EHS team in compliance and safety regulations on site
Manage security access control visitors form, employees, contractors through reception desk
Report all compliance and governance-related operational issues.
Conduct internal regular safety inspections and audits
Ensure compliance with local regulations related to facility operations
Establish processes and policies according to Apple standards including managing site documents, maintenance of operational documentation, contract documentation, reports and records of planned and executed works as well as invoicing processes, delivery documentation,
Document the scope of services
Site Specific Scope:
Inventory and Equipment Management:
Maintain inventory of both facility and BU equipment and supplies
Ensure the equipment is properly maintained and operational
Implement strategies to optimize the use of facility resources
Overseeing Warehouse Management ensuring all assets are safely protected
Manage rental furniture, and related tasks
Facilities Co-Ordinator / Manager – Aa/Ee – Cape Town position available in Western Cape, Western Cape. This job position was posted by Job Masters (Pty) Ltd. The job has been posted as a char8000 ad on 2025-03-17 at 01:06:06 in the Property Facilities Management category

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