Western Cape: Executive Team Assistant posted by Time Personnel
Posted on 2025-05-22 00:00:00
| Employer | Time Personnel |
|---|---|
| Category | Client Services/Sales Support |
| Location | Western Cape / Western Cape |
Job Summary
- Grade 12 essential
- Tertiary Qualification in Business Administration and/or a PA Diploma preferred
- A minimum of 5 years proven work experience in an Executive PA position supporting several Directors
- Excellent verbal and written communication skills in English
- Advanced computer literacy (MS Office, Excel, PowerPoint)
- Proven track record of managing high profile company events
- Sound experience in executing & managing all logistics around Global/Local visitors/groups
- Able to multi-task, prioritize work and meet tight deadlines
- Attention to detail is critical, well-organized, courteous, conscientious, resourceful and proactive with sense of urgency in completing the tasks assigned
- Self-motivated with a high level of integrity
- Excellent interpersonal, communication, presentation, negotiation and reporting skills
- Good flexible working attitude, mature personality, team player and able to work under minimum supervision
- Proven budget management skills an advantage
- Professional telephone manner
- Proven ability to work under pressure
- Discretion and confidentiality essential
DUTIES
- Provide a full range of personal and executive secretarial support to the Directors including general administration work (as well as MD if required).
- Produce documents, briefing papers, advanced excel reports and advanced PowerPoint presentations for the Directors
- Full management of Directors electronic diaries, organising meetings, assessing priority of appointments and reallocation as necessary.
- Manage Directors travel arrangements and expenses (including visas/accommodation) occasionally extending to teams if necessary.
- Process Directors correspondence, ensuring that incoming correspondence is dealt with by the Director or on behalf of the Director, or other staff as appropriate.
- Maintain Directors office systems, including data management, filing, DocuSign uploads and alive approvals.
- Maintain records of Directors contacts.
- Manage functional team budget and maintain functional org charts.
- Raise functional POs as and when necessary.
- Complete travel and expense reports for the Directors.
- Screen calls, enquiries and requests, and deal with them when appropriate.
- Assist Director in researching and following up with action on matters which fall within the Directors responsibility – chasing responses, triggering follow-up action etc.
- Organise meetings/conferences and ensure that Directors are well prepared. Preparing agendas, premeeting briefings, meeting papers and taking minutes.
- Provide extensive event management support from start to finish ie: venue research, event & concept planning, budget management, handling logistics, branding & comms, programme delivery and event debriefing sessions.
- Work as part of a PA pool supporting the GM’s PA with business-critical projects as and when necessary
Salary: R negotiable dependent on experience
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