Western Cape: Executive Assistant and Facilities Co-ordinator posted by Morea House
Posted on 2025-05-09 00:00:00
| Employer | Morea House |
|---|---|
| Category | Client Services/Sales Support |
| Location | Western Cape / Western Cape |
Job Summary
- Oversee daily operations of office facilities to ensure a safe, efficient, and well-maintained work environment.
- Manage relationships with service providers, vendors, landlords, and contractors for building maintenance, repairs, security, and janitorial services.
- Develop and implement facility management policies, procedures, and best practices to optimize office space utilization and cost efficiency.
- Monitor and maintain office equipment, ensuring timely servicing, repairs, and replacements as necessary.
- Ensure compliance with health, safety, and environmental regulations, conducting regular inspections and audits.
- Manage office moves, renovations, and workspace reconfigurations as needed, beginning to end.
- Maintain inventory and procurement of office supplies, furniture, and equipment.
- Develop and manage facility budgets, tracking expenses and negotiating cost-effective contracts.
- Implement and oversee emergency preparedness and business continuity plans.
- Act as the primary point of contact for building management issues and resolutions.
- Provide high-level administrative support to senior executives, including calendar management, meeting coordination, and travel arrangements.
- Prepare and edit correspondence, reports, presentations, and other executive materials.
- Serve as the liaison between executives and internal/external stakeholders, ensuring smooth communication and follow-ups.
- Handle confidential information with discretion, professionalism, and integrity.
- Organize and prioritize executive tasks, ensuring timely completion of critical projects and commitments.
- Schedule and coordinate executive meetings, including preparing agendas, taking minutes, and tracking action items.
- Assist in organizing company events, board meetings, and investor presentations.
- Manage expense reports, reimbursements, and other financial documentation for senior executives.
- Conduct research and provide support for strategic initiatives as required by the executives.
- Ensure a seamless and efficient work environment for executives by anticipating their needs and providing proactive support.
- The duties outlined serve as a guideline and may include additional responsibilities as required.
Recommended Qualifications & Skills:
-
5+ years of experience in facilities management and/or executive support, preferably in a corporate or real estate or property environment.
-
Strong organizational and multitasking skills, with the ability to manage competing priorities effectively.
-
Excellent communication and interpersonal skills for liaising with vendors, executives, and staff.
-
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and facility management software.
-
Strong problem-solving skills and the ability to work independently with minimal supervision.
-
Knowledge of health and safety regulations, contract negotiations, and budget management.
-
High level of discretion and professionalism in handling confidential and sensitive information.
-
Ability to thrive in a fast-paced, high-pressure environment with changing priorities.
Click Go Apply to apply online!
Get Similar Job Alerts
More jobs in Western Cape
More jobs in Western Cape
Browse Client Services/Sales Support Jobs
Browse Morea House Jobs
Apply directly for this position. Please read all instructions carefully.
We do not process job applications; we simply aggregate and display job listings.
More related positions
Western Cape: Youth Development Training Program – Earn As You Learn posted by Right Kareer
In this position youll be responsible for overseeing the sales operations of a company, providing guidance, and ensuring the sales team meets its targets....
View Job
Youth Development Training Program – Earn As You Learn
Western Cape: Inbound Customer Sales Assistant – Permanent Contract posted by Right Kareer
Your role is that youll be the voice of our brand, communicating with customers, identifying their needs, and delivering a top-notch experience. Youll be...
View Job
Inbound Customer Sales Assistant – Permanent Contract
Western Cape: Sales Development Representative (SDR) – Junior Consultant posted by Acquirely
Sales Development Representative SDR - Junior ConsultantSalary R20,000 commissionOTE R30,000 R50,000month Location Remote Work for a US-based companyHours...
View Job
Sales Development Representative (SDR) – Junior Consultant
Western Cape: Regional Executive (Engineering) posted by Construct Executive Search
Applicants must have the following requirementsMust have a Masters Degree or a Bachelors Degree in Engineering.Must be registered with ECSA as a...
View Job
Regional Executive (Engineering)
Western Cape: German Speaking Credit Controller – Urgently needed posted by Arid Consulting
Credit Controller BPO Industry Cape Town UrgentThe call is for a German Speaking Credit Controller to join the client in Cape TownDuties and...
View Job
German Speaking Credit Controller – Urgently needed
Western Cape: Business Development Manager – Urgently Needed posted by KiahUAERecruit
NEW JOB OPPORTUNITY Looking to start your career in the UAE? Look no further! We are looking for a talented Business Development Manager to join our...
View Job
Business Development Manager – Urgently Needed
Western Cape: Buyer – Urgently seeking posted by Cash Converters Montague Gardens
Busy cash converters retail store is looking for an energetic and bubbly person to run and maintain our busy buyshop department duties include but not...
View Job
Buyer – Urgently seeking
Western Cape: Bakery Assistant posted by Happy Earth People
Are you passionate about baking and looking for a hands-on role in a fast-paced environment? We are looking for a Bakery Assistant to join our team as we...
View Job
Bakery Assistant
Western Cape: Entry level sales person posted by Fashion Precision
We are looking for a dynamic Sales Representative who is a committed and hardworking individual.Our company is a wholesaler of fashion clothing and...
View Job
Entry level sales person
Western Cape: Area Manager Fashion Retail – Urgently needed posted by Quantum Recruitment
QR4459 Area Manager Fashion and Apparel OR Footwear Western CapeWe are seeking a dynamic and results-driven Area Manager to oversee and optimize retail...
View Job
Area Manager Fashion Retail – Urgently needed
Western Cape: Junior Horticulturalist – Safecracker Properties – Start Date ASAP posted by Indigo Properties
Required to oversee a team for installing and maintaining gardens and installations in Cape Town and FranschoekPrerequisite Horticulture Qualification.
View Job
Junior Horticulturalist – Safecracker Properties – Start Date ASAP
Western Cape: Board Shop Controller posted by Home Concept
Do you have experience within the Kitchen and Built-in Cupboard Industry or similar? Are you skilled in leading a team, setting up, programming, and...
View Job
Board Shop Controller
Western Cape: Appointment Setter – Junior Consultant posted by Acquirely
Sales Development Representative SDR - Junior ConsultantPay R360,000 R600,000year Including a very generous basic salary commissionsDO NOT apply if1. You...
View Job
Appointment Setter – Junior Consultant
Western Cape: Qualified Claims Handler
Minimum Requirements Must have a minimum of 2 years experience as a Claims Handler Administrator in the Short-term Insurance Industry RE5 or NQF 4 in...
View Job
Qualified Claims Handler
Western Cape: Quality Assurance Technician
Minimum Requirements Minimum of 3 years experience as an Information Technology Quality Assurance Technician in the Insurance Industry Relevant Tertiary...
View Job
Quality Assurance Technician
Cape Town City Centre: Senior Sales Portfolio Manager – Crop Protection / Agrochemical Industry – Western Cape
Minimum requirements for the role A business management or agricultural degree or diploma or related qualification is preferred. Previous sales experience...
View Job
Senior Sales Portfolio Manager – Crop Protection / Agrochemical Industry – Western Cape
South Africa: Installation Technician – Vehicle Tracking – AA/EE – Western Cape
Installation Technician Vehicle Tracking - AAEE Vredendal, Worcester Surrounds Western Cape Company requires the services of an Installation Technician in...
View Job
Installation Technician – Vehicle Tracking – AA/EE – Western Cape
Cape Town City Centre: PHARMACY SALES REPRESENTATIVE â HYBIRD (WESTERN CAPE)
Qualifications and Experience A bachelors degree in business management, marketing, pharmacy, or a related field. Demonstrated success in pharmaceutical...
View Job
PHARMACY SALES REPRESENTATIVE â HYBIRD (WESTERN CAPE)
Western Cape: Chief Financial Officer – CFO
A rapidly expanding company on the scenic Garden Route seeks a qualified and experienced CFO to join its executive board. This strategic leadership role...
View Job
Chief Financial Officer – CFO
Claremont: FINANCE MANAGER (Private Credit: Finance and Fund Administration) – Cape Town, Western Province
FINANCE MANAGER Private Credit Finance and Fund Administration - Cape Town, Western Province Highly Competitive Package on Offer Our client, an innovative...
View Job
FINANCE MANAGER (Private Credit
Cape Town City Centre: SALES REPRESENTATIVE â DISPENSING DOCTORS & PHARMACIES (WESTERN CAPE)
Qualifications Experience Bachelors degree in business management, Marketing, Pharmacy, or a related field. Proven track record in pharmaceutical sales....
View Job
SALES REPRESENTATIVE â DISPENSING DOCTORS & PHARMACIES (WESTERN CAPE)
Western Cape: FIELD RESEARCHERS posted by PLUS 94
A leading Market Research Company seeks to employ the services of FIELD RESEARCHERS across South Africa to work on a project-to-project basis.Applicants...
View Job
FIELD RESEARCHERS
Western Cape: Field Researcher – Urgently Needed posted by PLUS 94
A leading Market Research Company seeks to employ the services of field researchers that reside in CAPE TOWN to work on a project-to-project basis....
View Job
Field Researcher – Urgently Needed
Western Cape: Senior Electrical Engineer
Main Responsibilities Serve as the Electrical Engineering Subject Matter Expert for the refinery. Ensure compliance with Electrical Safe Work Practices and...
View Job
Senior Electrical Engineer
Western Cape: Pharmacist Required posted by Kleinmond Pharmacy
Pharmacist required in Kleinmond for independent retail pharmacy with a clinic in the Western Cape. Essential to have a B.Pharm degree and PCDT...
View Job
Pharmacist Required