Role summary:
Responsible for providing financial control review and support (typically in the form of data reconciliation & processing, cost control and 1st level financial overview} to the CFO of the Group.

• Assume the primary day-to-day reconciliation and control responsibilities of financial-related activities for the Companies.
• Ensure financial practices and information are in line with company policy.

Preparation of Monthly Management Accounts & Financial Reporting:

• Preparation of the monthly management accounts pack to fully assess the performance of the Companies – includes variance analysis and detailed commentary.
• Maintain Master Schedule monthly by updating it with actual results.
• Review of the financial information processed by the financial team, to ensure accuracy and integrity thereof.
• Compiling a monthly Balance Sheet reconciliation file; to ensure integrity of financial statement line items presented.

Cost Analysis & Control:

• Review expenditure reports to test the validity of costs.
• Identify cost saving opportunities in order to improve the financial wellbeing of the Group.

Budgeting:

• Assist the CFO in annual preparation of all budgets.
• Maintain Rolling Forecast monthly by updating with actual results.

Cashflow:

• Maintain monthly Cashflow Forecast by updating it with actual cashflow.
• Ensure new bank accounts are open timeously for new Clubs.
• Transfer excess cash to Money Market weekly.

External Audit:

• Compiling the bi-annual audit file folder, and review of work performed by finance team, for accuracy and completeness, to ensure integrity of financial statement line items presented.
• Assist with compiling any additional information as required for the annual audit.
• Assist Auditors with all audit queries.

Supplier Invoices:

• Review invoices captured by the finance team on Quickbooks for accurate processing and allocation and VAT treatment.
• Ensure all invoices are captured within the deadline.

Supplier Reconciliations:

• Perform review on monthly supplier reconciliations.
• Follow up with managers and suppliers to resolve reconciling items.

Payment to Suppliers:

• Review loading of payments into the bank and check and release (weekly and monthly payments).
• Ensure payments are made timeously.
• Ensure ageing on supplier age analysis is correct after cash book has been updated.

Payroll:

• Provide assistance with accurate and timely submission of new employee details, resignations, payroll changes, to payroll department on a monthly basis.
• Importing payroll journals from VIP payroll system into Quickbooks on a monthly basis.
• Ensure EMP201 is generated in time and release PAYE/UIF/SDL before the 7th of each month for each company.

Stock:

• Ensure Operations team perform the stock counts on a monthly basis, ensuring all teams are present and stock takes are completed within deadlines.
• Spot checks on stock counted, to ensure accuracy of count.
• Ensure stock receiving system and procedures are followed.
• Ensure stock meetings are held with the relevant Ops team to discuss problems identified or improvements that can be implemented.

Fixed Assets:

• Assist with or perform bi-annual spot checks on moveable asset register lists.
• Ensure the integrity and maintenance of the Fixed Asset Register.
• Review depreciation journals processed by the finance team.

Accounts Receivable:

• Review all revenue invoices processed by finance team for accuracy.
• Review ad-hoc Customer invoices including rental invoices, ensuring the monthly billing cycle is done accurately and timeously.
• Review Debtors Age analysis on a monthly basis and highlight issues.
• Follow and contact outstanding debtors weekly.

VAT and Statutory

• Generate VAT reports and complete VAT Returns for review by CFO.
• Submit VAT returns per VAT period for each company.
• Ensure VAT payments are loaded by finance team timeously.
• Release VAT payments timeously before the 30th/31st of the net month.
• Sound knowledge of VAT processing and the implications thereof.
• Assist with reconciling VAT payable/receivable on a monthly basis.

Ad hoc:

• Calculate and report on daily court occupancy per geographic location.
• Calculate the monthly Royalty fee due and provide to CFO for review.
• Maintain Master Sponsorship Schedule and supporting contracts.
• Maintain Master Insurance Schedule and perform bi-annual review of insured values.
• Ensure all insurance claims are provided to CFO and supporting docs are filed.
• Support the business as and when ad-hoc financial requests are received and provide information that is accurate, of a high standard and delivered within required timeframes.

Qualifications and Experience:

• Financial Degree (Bachelors) or Advanced Diploma.
• 2 years’ Financial Accountant Experience, Sage Evolution, or Quickbooks (or experience to a similar degree).
• Advanced Excel.
• Nedbank Bank Processing advantage.

Skills:

• Attention to Detail.
• Accounting and Reporting.
• Analysis.
• Planning and Organising.
• Problem Solving.
• Integrity.
• Relationship Building.

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