Hire Resolve’s client is seeking a highly organized and detail-oriented individual to join their team as a Portfolio Administrator in the Western Cape region. The ideal candidate will have previous experience in property management or real estate investment and possess excellent analytical and communication skills. The Portfolio Administrator will be responsible for assisting the Portfolio Manager in managing a portfolio of properties, ensuring smooth operations and maximizing returns for investors.

Responsibilities:

• Obtaining monthly levy and rates accounts from municipalities and property managers
• Drafting of lease documentation
• Loading of tenants, owners, properties, etc. on PayProp
• Invoicing water accounts on PayProp and/or any other additional fees payable by tenants
• Creating payments on PayProp for maintenance, levies, rates, and/or any other fees payable
• Filing
• Debit Orders
• Updating rental agents on lease expiration, notices to vacate, and new tenants taking occupation
• Sending Welcome Letters to new tenants
• Sending Vacating Checklist to tenants leaving
• Phoning tenants for non-payment and reporting back to investors
• Letters of demand and notices to vacate
• Evictions liaison between attorney and investor
• Mail shots to tenants (notices from property managers)
• Registration of cell-to-gate with the property managers
• Lease period extension and negotiations applicable
• Investors monthly reconciliations
• Liaising with clients
• Rental assist recons and payments
• MooiRivier (Tenrisk), Xpello and Rent Guaranteed claims and record keeping
• Deposit Refunds
• Reconciling Payments
• Updating agent’s stock list daily
• Attending AGMs on behalf of investors
• Warning letters
• Hand-in-hand work with the maintenance department
• Ad hoc duties if required

Requirements:

• Bachelor’s degree in Real Estate, Finance, Business Administration, or a related field
• At least 2 years of experience in a similar position
• Experience with rentals
• Experience with PayProp
• Great administrative skills
• Excellent communication skills and telephone etiquette
• Strong proficiency in Microsoft Excel and property management software
• Ability to work effectively in a fast-paced, team-oriented environment
• Knowledge of local property laws and regulations

Contact Hire Resolve for your next career-changing move.

• Our client is offering a highly competitive salary for this role based on experience.
• Apply for this role today, contact Ashley Feldtmann, Rebecca Grylls, or Thomas Stacey at Hire Resolve or on LinkedIn

You can also visit the Hire Resolve website: hireresolve.us or email us your CV:  

We will contact you telephonically in 3 days should you be suitable for this vacancy. If you are not suitable, we will put your CV on file and contact you regarding any future vacancies that arise.