Minimum requirements: Relevant Diploma. Proven experience (3 years) as a Personal Assistant or similar role. Strong knowledge of office management systems and procedures. Advanced Excel skills. Duties and responsibilities: 1. Administrative Support – Manage and maintain executive schedules, including meetings, appointments, travel, and events. – Prepare and edit reports, memos, invoices, letters, and other official documents. – Handle incoming and outgoing communications, including emails, phone calls, and correspondence. – Liaise with internal and external stakeholders on behalf of the executive. 2. Travel and Logistics – Organize travel arrangements, including flights, accommodation, transport, and visas. – Prepare detailed travel itineraries and manage travel expenses. 3. Meeting and Event Coordination – Schedule and coordinate meetings, ensuring agendas, materials, and minutes are prepared. – Organize company events, board meetings, and off-site engagements. 4. Confidential and Personal Support – Manage confidential information and sensitive matters with the utmost discretion. – Provide personal assistance, including managing personal appointments, family logistics, or personal errands. Key Skills and Competencies – Exceptional organizational and time-management skills. – Strong verbal and written communication abilities. – Discretion and ability to handle confidential matters professionally. – Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other business tools. – Multitasking ability, capable of working under pressure in a fast-paced environment. – Problem-solving and decision-making skills. – Professional demeanour and polished presentation. Business Communication Skills – Verbal Communication Speaking, confidently, and persuasively in meetings and discussions. – Written Communication Writing emails, reports, and proposals with professionalism. – Active Listening Understanding and responding appropriately in conversations. – Interpersonal Skills Building relationships, networking, and fostering collaboration. – Adaptability & Emotional Intelligence Adjusting communication styles based on audience and situation. – Technical Communication Conveying complex ideas in an accessible manner. Advanced Microsoft Office Proficiency – Microsoft Word Document creation, formatting, and automation tools. – Microsoft Excel Advanced formulas, pivot tables, macros, and data analysis. – Microsoft PowerPoint Professional presentations, animations, and design formatting. – Microsoft Outlook Email management, scheduling, and task organisation. Other Requirements – Ability to work independently while managing multiple tasks effectively. – High level of professionalism and discretion in handling sensitive information. – Strong initiative and problem-solving capabilities. – Updating of weekly reports. – Company Uniform, Ordering, Invoicing & dispatching. – Consolidating of SARS needs Information to be handed in for every financial year. – Vehicle licensing maintenance management. – Meal Preparation on a daily basis. – Branch Audit Preparations twice a year.

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