Should you meet the above requirements, please email your CV to *****@*****.co.za – Copy of ID, qualifications and latest payslip

1. Position Purpose/Statement

• To oversee properties that are owned, leased and sub-leased by our Client in South Africa. This position will report to the Manager: Real Estate, including other Senior Managers as required.

2. Principal Accountabilities

• In addition to following our Clients policies and procedures, principle accountabilities include but are not limited to:

Strategic Focus

• Lease/property Management i.e. Stakeholder Management, Major Lease Disputes and Force/ Volunteer Closure:
• Planning, execution, monitoring and control of Asset management issues related to owned, leased, subleased and new sites of the company (Renewals, Maintenance issues, new sites
• Stakeholder management – Provide assistance to avoid and resolve business closures & Interruptions;
  • Municipal Liaison – Provides as and when needed by the design team and other departments
  • Manage strategic landlord liaison initiatives
  • Relationship management – internal and external stakeholders
  • Cultivates and promote good working and mutually beneficial relationship with all stake holders
  • Ensure effective communication with internal and external stakeholders
  • Contract management
• Billing disputes
• Support Facilities management
• Conduct site visit (Facilities management/ Landlord Snags/Municipal compliance/Stakeholder management)

Finance

• Sustaining profitable asset base i.e. Lease Renewal, Re-imaging
  • Compiling a 3 year re-imaging plan per geographic area.
  • Prioritization and screening of Re-imaging candidate stores.
• Alignment of franchise agreement vs lease agreement and re-imaging cycle
• Internal communication with departmental partners for the candidate store list.
• External communication with landlord, relative authorities, etc.
• Consolidating master summary and get endorsement from capex committee

Job Profile

• Finalizing business cases to follow company procedures (including sign-off) and filing.
• Following up/communicating construction process.
• Lease Renewal:
  • Liaison with Real Estate to determine sites identified for renewal at least Three years before lease expiration.
  • Ensuring all the renewal within required timeframes.
  • During strategic sessions with stakeholders to see if the restaurants need brand extension or reinvestment.
  • Liaison with the Ops & Finance for the estimated sales.
  • Coordinating to complete the P&L assessment. Ensuring the sum of SOI within the total renewal period is positive. If the result is negative and still intends to renew, motivation in this regard is compulsory.
  • Brief brokers to negotiation with the Landlord for the major commercial terms, ensuring the renewal rental is in according to market standards and legally meet all of our Client’s parameters.
  • Completion of Store Renewal package, coordination of all supporting documentation & obtaining sign-off by appropriate management personnel.
  • Ensuring any renewal agreements are signed under company seal and executed.
  • Ensuring all documentation is filed appropriately.
  • Ensuring the signed-off renewal agreement is sent to Finance department.
• Update of the database for the rental information, lease term or any changes.
• Lease Rationalization i.e. Excessive lease property management, Pro-active relocation

Processes

• PMO system
• Reporting – Monthly reports, APMEA, PMO and Adhoc reports
• Data/Record Management
• Manage data bases (Master list, Landlord contact list, High Impact Reimaging and Renewal reports)
• Liaison with relevant departments to ensure alignment with franchise agreements
• Compliance i.e. approved plans, certificates
• Corporate governance – Adhere to financial management processes and procedures

Learning/ Growth (Improving the system)

• Understanding and analysis of mini markets
• Improving systems i.e. Lease expiry reports, Landlord contact details etc.

Job Profile

• Innovation i.e. Utility management, waste removal, Information sharing (Authority and sector processes)
• Overseeing and managing adhoc projects as requested by senior management
• Adhoc – Management of Suspensive conditions arising from the legal agreement; ensure that compliance certificates are available i.e. Construction and Operations
• Reviewing and analysing post Re-imaging result to get learning.

Qualifications and Experience

1. Qualification in Law, Town Planning, Asset Management, Property Science or other related field
2. 7 years Town Planning and/or Asset/Property Management Experience
3. Knowledge of Retail Management
4. Extensive experience in contract administration and management
5. Strong commercial, acumen and negotiation skills
6. Proficient with Microsoft Office (MS-Word; MS Excel – at an advanced level of proficiency, MS PowerPoint, MS Outlook)
7. Project Management skills

Skills & Abilities

1. Extensive knowledge of legal understanding of contractual agreements and management thereof
2. Strong proactive problem solving and organizational skills
3. Excellent knowledge of protocol & etiquette
4. Ability to develop systems and procedures and manage implantation
5. Ensure effective flow of information and the management thereof.
6. Represent company at strategic municipal meetings and site visit
7. Ability to manage multiple stakeholders in complex projects.
8. Extensive skill in planning and delivering work, and maintaining composure under pressure while meeting multiple deadlines
9. Ability to establish and maintain harmonious working relationships with co-workers, staff and external contacts (Landlords/Owner operators/Operations & service providers) and to work effectively in a professional team environment
10. Exceptional writing skills, reports, memos, letters (at different levels)
11. Strict attention to detail and deadline orientated
12. Well-developed integrity, discretion and honesty
13. Skill in collecting, collating and analysing complex data, evaluating information and systems and drawing logical conclusions

Salary Range: R500 000.00 (negotiable per annum)

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