Gauteng: Internship for Sales Order Clerk posted by Ultra Personnel
Posted on 2025-07-16 00:00:00
| Employer | Ultra Personnel |
|---|---|
| Category | Client Services/Sales Support |
| Location | Gauteng / Gauteng |
Job Summary
One year internship with a potential to extend to a second year.
Duties & Responsibilities
Processing:
Ensure all sales orders are processed within 24 hours and delivered the following day.
Processing of the following documents on NetSuite.
Sales orders, consignment sales orders, consignment transfers & loan sets (GRV).
Verify patient information & purchase order details daily (and weekly if necessary) from the Reps and hospitals re usages, recording the information correctly pertaining to both loan set stock (GRV) to resolve discrepancies.
Ensure that discrepancies which cannot be resolved are escalated to the Processing Manager, relevant CSD Manager, RSM, Rep & Financial Manager.
Inform customers of all backorders relating to all order types.
Assist with Pro-forma invoices for hospitals when necessary.
GRV Identification and collection notification to be completed timeously.
To maintain the smooth running of the CSD/ Processing Admin and the filing functions in Johannesburg by ensuring that the documents are filed appropriately as well as act as point of reference to customers who need copy invoiced, POD’s and to Email these to customers promptly on request.
Emailing of POD’s and Invoices to customers.
Consignment:
Consignment stock agreements to be updated annually and filed for auditing purposes in the consignment file.
Processing of the consignment checks and warehouse to be done as per company policy.
Surge cycle counts to be completed per check resolving variances before involving reps & product managers.
Process all consignment invoicing and replace consignment stock.
Reporting:
To pull the following reports daily and bring any unresolved issues / problems to the attention of the Processing Manager for assistance.
Stock in transit.
Open orders report.
Usage bin report.
Open orders state.
Quotations:
Must be meticulous with Patient Medical Aid limits and quote accordingly.
General:
Assist with quarterly stock takes and year end stock takes if required.
Ensure all customer needs and queries resolved promptly and timeously.
Maintain good relationships internally and externally with various hospital stock controllers.
Be able to work overtime at month end, stock takes and quarter end.
Be able to visit State Hospitals if & when the need arises to follow up on Open Orders.
It is understood that as part of the processing team, it is required that everyone must be familiar with all aspects of the processing department to serve as backup in the absence of another team member.
Requirements
Must be a graduate – Business Administration Degree or 3 year Diploma
A minimum of +2 years previous working experience
Intermediate Microsoft Office skills, particularly Excel.
NetSuite (or similar ERP) experience and advantage.
Must be thorough and have attention to detail.
Valid code 08 driver’s license & own vehicle for work traveling
Fluent in English
Must be able to work after hours and weekends as and when required especially for stock takes.
Well-presented and professional demeanor with attention to detail.
High level of communication
Excellent administrative skills.
Personality
Ability to work under pressure, work to deadlines and use initiative.
Tough resilient demeanor.
Positive drive for self-learning.
Outstanding work ethic.
Assertive and confident with the ability to prioritise.
Customer and service orientated.
High achievement drive.
Click Go Apply to apply online!
Get Similar Job Alerts
More jobs in Gauteng
More jobs in Gauteng
Browse Client Services/Sales Support Jobs
Browse Ultra Personnel Jobs
Apply directly for this position. Please read all instructions carefully.
We do not process job applications; we simply aggregate and display job listings.
More related positions
Gauteng: Conveyancing Typist posted by SVN Inc
Conveyancing Typist Min. 3 years experience Ghost Convey experience Suitable experience and training preferred.
View Job
Conveyancing Typist
Gauteng: Marketing Manager – SEO, Social Media, posted by SVN Inc
Looking for a marketing manager to attend to all social media posts, content writing, SEO, google AdWords, and direct marketing.
View Job
Marketing Manager – SEO, Social Media,
Gauteng: The UAE is calling Hospitality Professionals posted by Fusion Human Capital
we currently have approximately 50 vacancies across our Theme Parks in Abu Dhabi, covering the following roles The HR team will be in JHB on the 2nd and 3rd...
View Job
The UAE is calling Hospitality Professionals
Gauteng: Sales Representative – Immediate Hire posted by SCHWEETS AND CO
Join Our Sweet Revolution Sales Representatives Wanted for SCHWEETSA Premium Confectionery BrandAre you a talented, driven sales professional with a passion...
View Job
Sales Representative – Immediate Hire
Gauteng: LOGISTIC AND STORE CORDINATOR – ASAP posted by Bertie.bertie81@gmail.com
Inventory ManagementMonitoring and maintaining stock levels to ensure adequate availability of products. Conducting regular stock checks and reconciling...
View Job
LOGISTIC AND STORE CORDINATOR – ASAP
Gauteng: Senior Marketing Manager posted by Cedar Wood Recruitment
Senior Marketing ManagerReports to Financial DirectorPurpose Lead strategic marketing, enhancing brand value and market share. Manage marketing as a Centre...
View Job
Senior Marketing Manager
Gauteng: Workshop Supervisor posted by KT Board and Component Cutting
Small woodworking company in Robertsham looking for a workshop supervisor Must have valid SA ID Own transport Assigning tasks, providing feedback, and...
View Job
Workshop Supervisor
Gauteng: Master Technician Truck – Truck technician asap posted by TC Consulting
Master technician required for large automotive group, qualified with relevant experience.
View Job
Master Technician Truck – Truck technician asap
Gauteng: Business Development Executive – E-Mobility (Remote, Commission Only) posted by Market Intelligence Agency
Role OverviewYou will be responsible for identifying and securing new business opportunities across South Africa and the region for our mobility solutions....
View Job
Business Development Executive – E-Mobility (Remote, Commission Only)
Gauteng: SAP ERP Pre-Sales posted by Omnitell
SAP ERP Pre-Sales We are looking for a candidate with extensive knowledge of SAP, its modules, and business processes. The role involves designing, scoping,...
View Job
SAP ERP Pre-Sales
Gauteng: Online Marketing posted by Led lights supplier
RequirementsReliable and responsibleMinimum matric or equivalentVery good in time managementMinimum 2 years related ExperienceDuties1.Cashier2. Data...
View Job
Online Marketing
Gauteng: E commerce specialist posted by Led lights supplier
We are seeking an experienced and knowledgeable E-Commerce Specialist with a strong background in LED lights, Solar products and proven experience managing...
View Job
E commerce specialist
Gauteng: Sales Lead – Call Centre posted by Omnitell
Sales Lead Call Centre This role requires a candidate who specialises in identifying and acquiring customers for a call centre. The ideal candidate should...
View Job
Sales Lead – Call Centre
Gauteng: Pre-Sales EDMS posted by Omnitell
Pre-Sales EDMS - ELECTRONIC DOCUMENT MANAGEMENT SYSTEMSThis role is not limited to a single software but spans across ICT Infrastructure and various ICT...
View Job
Pre-Sales EDMS
Gauteng: PRE SALES SOLUTIONS CONSULTANT – Strong Sales in Software industry essential posted by Omnitell
PRE SALES SOLUTIONS CONSULTANTOmnitell Tech is an international organization providing business solutions for HR, Operations, Commerce, and Finance across...
View Job
PRE SALES SOLUTIONS CONSULTANT – Strong Sales in Software industry essential
Gauteng: Scanning Bureau Supervisor posted by Omnitell
Scanning Bureau Supervisor Position Overview Experienced Scanning Bureau Supervisor to oversee a high-volume document digitization project. The successful...
View Job
Scanning Bureau Supervisor
Gauteng: Sale Represent – Industrial cleaning posted by SKF Cleaning (Pty) Ltd
- Minimum 2 years of experience- Reliable transportation- Cell phone
View Job
Sale Represent – Industrial cleaning
Gauteng: Human Resources – Urgently needed posted by SANDTONER
Recruitment Sourcing candidates and onboarding.Administration Managing employee records, attendance, vacations, and medical leave.Compensation and benefits...
View Job
Human Resources – Urgently needed
Gauteng: Digital & Growth Marketing Specialist – Urgently needed posted by Partao
Partao is transforming the way businesses in agriculture, construction, and heavy machinery source essential parts. We are a fast-growing B2B and B2C...
View Job
Digital & Growth Marketing Specialist – Urgently needed
Gauteng: Safety Officer – Urgently posted by Good Example Trading and Projects
We are looking for a Safety Officer with a minimum of 3 years experience in Health, Safety and Environmental. Should have Samtrac or an accredited safety...
View Job
Safety Officer – Urgently
Gauteng: Social Auxiliary Worker posted by Theodorah Ndaba Victim Support Centre
Social Auxiliary Worker urgently needed, Knowledge of VFRVEP is a must. Must Have a grade 12 and be registered with SACSSP. Fluent in English and two Local...
View Job
Social Auxiliary Worker
Gauteng: Rekenmeester posted by Hayes Smit
Ons is dringend op soek na iemand wat dadelik kan begin met die volgende ervaring Rekeningkunde tot met proefbalans verkieslik XERO of Sage One VAT201s en...
View Job
Rekenmeester
Gauteng: Office manager posted by Gas Empire
Selling fireplaces, braais geysers Good knowledge of stock will be essentialPlacing ordersStock control managementIssuing accurate quotations, including...
View Job
Office manager
Gauteng: INTERNAL SALES – URGENT posted by L&B Industrial Power Pumps
Department Internal SalesLocation Wadeville GermistonAbout the RoleWere excited to offer an internal opportunity for a highly motivated individual to join...
View Job
INTERNAL SALES – URGENT
Gauteng: Software Development Manager (JB5306) posted by Kontak Recruitment
Software Development Manager JB5306 Remote Gauteng or Cape Town R1 000 000.00 to R1 260 000.00 Annually CTC Permanent A leading global provider of travel...
View Job
Software Development Manager (JB5306)