Centurion: Payroll and Office Administrator posted by Creative Leadership Solutions
Posted on 2025-08-31 00:00:00
| Employer | Creative Leadership Solutions |
|---|---|
| Category | Human Resource |
| Location | Gauteng / Centurion |
Job Summary
Minimum education (essential):
- National Senior Certificate
Minimum applicable experience (years):
- 5+ years in payroll administration.
Minimum education (desirable):
- Certificate in Payroll Administration or a relevant Finance, Accounting, or Business Administration qualification
Required nature of experience:
- Payroll processing, particularly managing multiple client payrolls
- Proficiency in invoicing clients using Sage or similar accounting software
- Handling tax submissions and compliance reporting
- Experience in office procurement
- Managing financial records, reconciliations, and expense tracking
- Strong administrative skills including filing, record-keeping, and workflow coordination
Skills and Knowledge (essential):
- Strong understanding of payroll processing, tax deductions, and compliance
- Proficiency in Sage Accounting Software, Payspace (payroll system), Google Suite, MS Office (especially Excel – intermediate level)
- Strong organisational and multitasking abilities
- Excellent communication and problem-solving skills
Other:
- Proficient in both Afrikaans and English
- Own transport and a valid driver’s license (for office-related purchases)
KEY PERFORMANCE AREAS, WEIGHTS AND OBJECTIVES
Payroll Administration (35%)
- Process payroll for clients accurately and on time
- Ensure compliance with statutory deductions and tax laws
- Address payroll-related queries and provide support to clients
- Maintain accurate payroll records and ensure confidentiality
- Prepare and submit payroll reports and reconciliations
- Manage leave tracking and processing for clients
- Provide system support for payroll-related technical issues
- Draft payroll-related communications (e.g., salary increase letters, deduction letters, advance agreements, etc.)
- Handle payroll tax submissions, including EMP201 and EMP501 reconciliations
Client Invoicing (30%)
- Generate and issue invoices for clients using Sage
- Monitor outstanding invoices and follow up on overdue payments
- Assist with billing adjustments and resolve client queries
- Ensure proper VAT application and compliance in all invoices
- Ensure timely and accurate processing of client invoices
Office Procurement and Purchases (20%)
- Manage the procurement of office supplies, equipment, and materials.
- Handle small, day-today office purchases as required.
- Maintain inventory levels and reorder essential supplies in a timely manner.
- Maintain Records of small purchases and reconcile expenses
Administrative Support (15%)
- Handle general office administration, filing, and correspondence
- Provide administrative support to management when required
- Maintain financial and administrative records in an organised manner
- Coordinate facility maintenance and service provider arrangements
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