iLembe: Debtors/ Creditors & Admin Clerk

Key Responsibilities: Debtors Management: – Capture, reconcile, and maintain customer accounts on the accounting system. – Prepare and issue customer invoices, credit notes, and statements accurately and timeously. – Perform monthly debtor reconciliations and follow up on outstanding balances. – Maintain a debtor ageing analysis and provide weekly reports to management. – Liaise with clients regarding payments, queries, and supporting documentation. – Ensure all revenue and receipts are correctly allocated in the general ledger. Creditors Management: – Process supplier invoices, ensuring correct coding, approvals, and supporting documents. – Reconcile supplier statements and resolve any discrepancies. – Prepare payment batches and ensure all creditors are paid in line with company policy. – Maintain up-to-date creditor ageing reports and assist in cash flow planning. – Verify and process staff reimbursements and petty cash claims. Administrative & Support Duties: – Assist with filing, document control, and record keeping (both electronic and physical). – Support month-end closing procedures with reconciliations and journals. – Maintain vendor and customer master data records. – Assist with internal and external audit preparation and queries. Minimum Requirements: – Grade 12 (Matric) essential. – Diploma or Certificate in Accounting / Bookkeeping / Finance preferred. – 23 years experience in a similar role (hospitality, property, or service industry advantageous). – Sound knowledge of debtors and creditors functions. – Proficiency in MS Excel and accounting software (e.g. Sage, Pastel, or similar). – Strong numerical accuracy and attention to detail. Skills & Competencies: – Excellent organisational and time management skills. – Strong communication and interpersonal skills. – Ability to work under pressure and meet deadlines. – Integrity and discretion in handling confidential information. – Proactive problem-solving and teamwork orientation.