KEY ROLE : The incumbent will play a key role in providing the accurate, streamlined and informative assistance to our Finance Department. Full function Creditors and cashbook The responsibilities will include but not limited to: Accounts payable | Procurement : Sourcing: identifying and selecting suppliers, maintain relationships. Monitor and maintain production consumables, ensuring correct stock levels to meet demand. Ensure quality and throughput. Process orders : monitor/track lead times. Verify / check all purchased supplies received. Handle returns and respective refunds and/or credits. When sourcing hazardous material/products (bleach, domestos, spirits etc.) ensure the respective MSDS are obtained and maintained for OHS purposes OHS : assist with various daily/weekly check list monitoring Creditors control (full function) – prepare, process and account reconciliation. General Liaising with Suppliers. Co-ordinate/facilitate account payment with the company accounting officer. New supplier applications to be preauthorised by Management. Create/open new supplier accounts on Fincon, ensuring all the necessary verifications are applied. Logistics, dispatch and receiving : Review/check booking requests issued by the Sales/Service department/staff. Ensure that the appropriate information/instructions are received from the Sales/Service department/staff. Book, monitor and oversee the delivery of products as instructed. Ensure the respective parties are updated on the status of their consignment. Ensure that the products/materials are transported in the most efficient way, so that it arrives at the right place at the right time. Responsible for checking and verifying all items for despatch and the like for all inbound purchases and supplies Warehouse: assist/backup must be able to stand in for the Warehouse Administrator, in their absence. Inventory control and supervision. Stock-take supervision and verification. Supervision and confirmation of import stock receiving (count & verification) Assist with warehouse stock floor planning. Monthly and annual stock take supervision and confirmation (branch and head office) Sales and purchasing between associated parties/branches Any other reasonable instruction as given to you from time to time. KNOWLEDGE/QUALIFICATIONS AND EXPERIENCE Must know Microsoft Word, Microsoft Excel and Microsoft Outlook BCOM (Finance), ICB or ICBA equivalent Minimum 2-5 years working experience. SARS statutory tax laws and compliance Must have good communications skills, and be able to communicate in English Must be a team player Fincon 5 Accounting System (would be an asset, but not a strict requirement) SKILLS REQUIREMENTS Good command of the English language and able to communicate on all levels Well groomed person with good people skills and telephone manner Excellent organisational skills, Professional, Business Etiquette, Confidentiality, Administration Ability to work under pressure and meet deadlines Work independently COMPETENCIES DESCRIPTION Organising The ability to plan, schedule and control the work of others, skill in using resources in an optimal fashion. Flexibility The ability to adapt to variable and unpredictable situations. Achievement Orientation The compulsion to perform well and improve in order to achieve challenging goals. Clerical skills To be competent to organise/plan/systematise/handle administrative matters in general; to assist superiors in producing system reports/information. Typing skills To be competent in typing. Communication Expressing ideas effectively in individual and group situations (including non-verbal communication), adjusting language or terminology to the characteristics and needs of the audience. Filing Ability The competency to handle a filing system in an office/administrative setting. Initiative Identification of a problem / opportunity / obstacle and on this basis taking action to address such current or future problems / opportunities / obstacles Time Management The competency to organise/plan/manage time and to adequately allocate to and divide time between various tasks/aspects of the work.
