Western Cape: Financial & Office Administrator posted by M3 Human Capital Management

Our client, a growing coffee equipment retailer that is passionate about quality, relationships, and excellence in service, is seeking a proactive and highly dependable Financial & Office Administrator to join their team. The ideal candidate is a highly organised individual with a meticulous approach to work, paired with the ability to work independently and manage multiple priorities. The successful candidate must be comfortable working on-site in a home-office environment based in Paarl, Western Cape. This role is central to ensuring smooth operations, professional communication, and excellent customer care, and responsibilities will include: *Serving as first point of contact via phone, email, and other channels *Delivering exceptional customer service through prompt, professional, and friendly communication *Preparing and managing quotations, invoices, credit notes, and related documentation *Providing financial administrative support, including expense tracking, reconciliations, and liaison with accounting partners *Managing calendars, appointments, and coordinating logistics for business activities *Overseeing general office administration, filing systems, and data management *Supporting management with reporting, record-keeping, and ad hoc business tasks *Maintaining confidentiality and upholding professionalism in all aspects of the role. Essential qualifications, skills and experience: Matric required, a relevant tertiary qualification will be advantageous; Minimum 2 years experience in a similar customer-focused role with a strong financial and administrative background (e.g., bookkeeping support, quoting, invoicing, reconciliations, etc.); Proficiency in MS Office & Google Workspace; Excellent communication skills (written and verbal) in Afrikaans & English; Own reliable transport required, drivers license preferred. Please apply online at www.m3online.co.za before 09:00 on 2 February 2026. For general enquiries, contact our team at M3 Human Capital Management on 021 863 1444. Please note that only shortlisted candidates are contacted. If you dont hear from us within two weeks of the closing date, please assume that your application was unsuccessful.