Sandton: Admin assistant to CEO posted by Hubtiger

About Hubtiger Hubtiger is a South African SaaS company building software that helps retail businesses run better day to day. We work with customers across multiple countries, providing tools that improve operations, customer experience, and efficiency in-store. We are a growing, product-led business with a strong focus on ownership, balance, and doing things properly. As we scale, we are looking for practical, reliable people who take pride in keeping things organised and moving. Role Summary We are looking for a reliable, detail-oriented Personal Assistant to help keep day-to-day admin running smoothly. This role supports senior leadership with general administration, coordination, and follow-ups, freeing up time to focus on higher-impact work. This is a hands-on role suited to someone organised, proactive, and comfortable working independently. Time Commitment Flexible working hours Hybrid role: Hybrid / Johannesburg preferred. 2-3 days in the office Key Responsibilities General Administration Manage inboxes and flag priority items Draft and format basic documents, emails, and letters Organise files, folders, and shared drives Maintain simple trackers, lists, and spreadsheets Scheduling and Coordination Book meetings and manage calendars Send meeting invites and follow-ups Take brief notes or action points when required Coordinate across multiple people and time zones Finance and Admin Support Assist with invoice tracking and basic reconciliations Upload and organise receipts and supporting documents Follow up on outstanding admin items Operational Support Prepare simple reports or summaries Handle one-off admin tasks as they arise Support ad hoc projects when needed Skills and Experience Proven experience in an administrative or assistant role Strong organisational and time-management skills High attention to detail and follow-through Clear written communication skills Comfortable with Google Workspace (Docs, Sheets, Calendar) Able to work independently and manage priorities Personal Attributes Trustworthy and discreet Proactive and solution-focused Reliable and consistent Comfortable in a fast-moving, startup-style environment Nice to Have Experience supporting founders or senior leadership Familiarity with basic bookkeeping or invoicing Experience working in a hybrid role What Success Looks Like Admin tasks are handled efficiently and on time Calendars, inboxes, and documents are well organised Fewer follow-ups required from leadership Things get done without needing reminders Why Work at Hubtiger Work closely with senior leadership with real visibility into how a growing SaaS business operates Your work directly reduces friction and improves how the business runs day to day Flexible, part-time role with trust and autonomy Supportive, down-to-earth team that values ownership and balance Opportunity for the role to grow over time as the business scales