Job Description
Administrative Duties:
- Serve as the first point of contact for members, guests, and visitors (in-person, telephonically and via email).
- Manage daily office operations and maintain organized filing systems (Physical and Digital)
- Assisting with scheduling, correspondence, and internal communications
- Support coordination of club events, meetings, and tournaments
- Maintaining members records and updating membership database.
- Order and manage office and cleaning supplies and inventory as needed, this includes storeroom key and product management
- Keeping trac and updating members details on the company cellphone
- Sending access codes on a daily basis to golfers booked for the following day
- Assisting the Golf Coordinator with membership applications and loading onto the Club Master systems
- Assisting with daily reconciliation such as checking assigned rates to booking and ensuring that all players have settled their accounts
Bookkeeper’s duties
- Assisting with daily reconciliation and record keeping of financial transactions (Cash ups, Credit notes, refunds, allocations to accounts)
- Preparing reconciliations and financial reports
- Assisting with budgeting, forecasting, and year-end financial preparation
- Work with the Club’s Financial Manager or Auditor as required
- Assisting with the allocation of members competition winnings to their spending accounts on a weekly basis
Qualifications
- Previous experience in an administrative/ Bookkeeper role
- Proficiency with accounting software, MS Office. Clubmaster CRM will be advantageous
- Knowledge of basic accounting principles and financial reporting will be beneficial
- Strong organizational and time-management skills
- Excellent communication and interpersonal skills
- Ability to handle sensitive information with discretion
- Familiarity with Golf Operations or Club Management will be beneficial
How to Apply
Click the green “Go Apply” button below to apply directly online with the employer.
About Office Automation Jobs in Western Cape
In the Western Cape region, office automation positions are in high demand across various industries, typically requiring a blend of technical and administrative skills. Generally, these roles involve automating and streamlining business processes to increase efficiency and productivity.
Typically, salaries for office automation professionals in the Western Cape range from approximately R200 000 to R500 000 per annum, depending on factors such as experience, company size, industry sector, and specific job requirements. However, it’s essential to note that actual salaries can vary significantly due to these varying factors. Additionally, bonuses, benefits, and other perks can also impact the overall remuneration package.
Common skills required for office automation roles include proficiency in software applications such as Microsoft Office, Google Suite, and industry-specific tools; strong analytical and problem-solving abilities; excellent communication and interpersonal skills; attention to detail and organisational skills; and experience with automation technologies such as workflows, macros, and scripts. Other essential skills may include data analysis, reporting, and business acumen.
Office automation professionals are commonly found in various industries, including financial services sector, technology industry, manufacturing sector, and public administration. These roles often require adaptability and flexibility to work in different departments or teams, and to support various stakeholders across the organisation.
Career development opportunities for office automation professionals in the Western Cape are plentiful, with many organisations offering training and development programs to enhance technical skills and business acumen. Typically, career progression paths may include specialist roles such as process analyst, workflow manager, or automation consultant, or more senior positions like team leader or department head. Generally, experience, leadership potential, and a commitment to ongoing learning and professional development are key factors in advancing one’s career in this field.
This information provides general career guidance. Actual salaries and requirements vary by employer.
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