Eastern Cape: Procurement Administrator posted by Staff Solutions

• Build and maintain strong relationships with suppliers to ensure timely delivery and negotiate favourable terms and conditions.
• Coordinate import and export logistics with relevant suppliers.
• Ensure that local supplier BEE credentials are provided and updated according to internal requirements.

Procurement Process:

• Evaluate purchase requisitions and initiate the procurement process, ensuring compliance with company policies and regulations.
• Follow up on outstanding orders and keep an outstanding orders list that is regularly updated with feedback.
• Purchasing of all goods as per BOM’s (Bill of Materials).
• Ensure that all BOM’s internal schedules are accurate and are updated timeously with any price changes.
• Plate monitoring.
• Travel arrangements

Admin, Documentation and Reporting:

• Maintain accurate records of purchases, pricing and inventory levels.
• Maintain OEM price files and circulate to relevant internal customers.
• Capturing of purchase orders and ensuring that orders are authorised according to Company mandates, before orders are placed.
• Ensure that all documentation is processed, authorised and filled in line with Company requirements and procedures.
• Ensure that all procurement and financial processes are completed according to month end guidelines.

Imports and Exports:

• Completion of all required documentation for customs purposes.
• Direct dealing with freight forwarders – arranging delivery/collection of all imports and exports.
• Ensure that all customs documents that are required for VAT purposes are obtained and sent to Finance in a timely manner.
• Ensure that all Import and Export requirements are met.

Project Coordination:

• Coordinate projects and ensure that all deliverables are met within the set time frames and budgets.
• Develop and maintain good working relationships with all project contacts.
• Develop and maintain accurate and timely reports, e.g. project tracking reports, actual vs budget, project close out reports, etc.

Experience and Qualifications:

• Grade 12.
• 2-3 Years relevant experience in a similar position essential.
• Relevant certificate / diploma in procurement or logistics will be advantageous.
• Strong negotiation and communications skills is essential.
• Attention to detail and accuracy in record-keeping is essential.
• Knowledge of basic accounting principles will be advantageous.
• Experience in a manufacturing environment (job costing) advantageous.
• Knowledge of SARS Customs Rules and Incoterms would be advantageous.

Computer Literacy

• Working knowledge of Pastel Partner Accounting Package V19 – advantageous.
• Intermediate knowledge in MS Excel – essential.
• Intermediate knowledge in other MS Office packages (e.g. Word, Outlook, PowerPoint, etc.).
• Intermediate knowledge of virtual programmes (e.g. MS Teams, etc.).