| Date | 2025-01-30 |
|---|---|
| Job Title | Project Secretary |
| Employer | Ultra Personnel More Information |
| Salary | 0 |
| Category | Sales Marketing |
| Location |
Gauteng / Gauteng |
Job Summary
Key Responsibilities
Project Coordination
- Project Planning: Assist in developing project plans, managing schedules, budgets, and deadlines.
- Resource Management: Coordinate materials, personnel, and timelines to ensure project requirements are met.
- Client Communication: Act as the primary contact for clients, providing updates and addressing concerns.
- Vendor Coordination: Liaise with suppliers to ensure timely delivery of materials and services.
- Documentation: Prepare and maintain project records, contracts, budgets, and progress reports.
- Problem Solving: Identify and resolve challenges to maintain project efficiency.
- Budget Tracking: Monitor project expenses and recommend cost-saving strategies.
Executive & Administrative Support
- Calendar & Travel Management: Organize the director`s schedule, meetings, and travel arrangements.
- Communication Liaison: Manage emails, phone calls, and correspondence, ensuring timely follow-up.
- Reporting: Prepare meeting minutes, project updates, and financial summaries.
- Administrative Tasks: Maintain office systems, manage filing, and monitor expenses.
Procurement & Logistics
- Supplier Management: Source and negotiate with vendors to procure materials efficiently.
- Inventory Control: Track and manage stock for project needs.
- Shipping & Delivery Oversight: Manage transportation logistics and ensure materials meet quality standards.
Requirements
- Experience in project coordination, administration, or executive support.
- Strong organizational, time management, and problem-solving skills.
- Excellent communication and interpersonal abilities.
- Proficiency in managing budgets, reporting, and coordinating resources.
- Ability to multitask and manage priorities effectively in a fast-paced environment.
Project Secretary position available in Gauteng, Gauteng. This job position was posted by Ultra Personnel. The job has been posted as a char8000 ad on 2025-01-30 at 01:07:56 in the Sales Marketing category
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