Bloemfontein: Project Coordinator posted by Mecad Systems

The Projects Coordinator is responsible for planning, executing, and overseeing projects related to the manufacturing and delivery of transformers and miniature substations. This role ensures that projects are completed on time, within scope, and meet quality standards. The candidate will coordinate between different departments, suppliers, and clients to ensure seamless execution of manufacturing projects.

Key Responsibilities:
Project Planning & Coordination:

• Developing project plans, timelines, and coordination for transformer and substation manufacturing projects.
• Coordinate with internal departments (engineering, production, procurement, and quality control) to ensure smooth workflow.
• Monitor project schedules and track progress to ensure deadlines are met.
• Filing various documentation for the projects (HSE, Route Surveys, Test Results, Payment Milestones, Delivery Notes, etc.)

Stakeholder Management:

• Serve as a key point of contact between clients, suppliers, and internal teams.
• Communicate project status, milestones, and any potential risks to stakeholders.
• Ensure customer requirements are accurately captured and communicated to the production team.
• Give our stakeholders updates on the projects and how they are tracking

Procurement & Inventory Management:

• Work with procurement to ensure timely sourcing of raw materials, components, and sub-assemblies.
• Track inventory levels to prevent delays in production due to material shortages.
• Stay ahead of any delay and act accordingly if any are expected (delay notifications, early warnings, etc.)

Quality & Compliance:

• Ensure all projects comply with relevant industry standards, safety regulations, and company policies (share documents accordingly)
• Support quality assurance processes to maintain high manufacturing standards for transformers and substations.

Risk Management & Problem-Solving:

• Identify project risks and implement mitigation strategies.
• Address and resolve issues that may arise during production, testing, or delivery.

Documentation & Reporting:

• Maintain detailed records of project progress, costs, and challenges.
• Prepare reports for management, highlighting key achievements and potential bottlenecks.
• Document lessons learned for continuous improvement in project execution.

Logistics & Delivery Coordination:

• Ensure timely dispatch and delivery of finished transformers and substations to clients.
• Coordinate with transport and logistics teams to avoid delays and optimize delivery schedules.

Other:

• The candidate will be required to do work outside of the job description from time to time
• Work closely with the project coordinator to ensure all deadlines are met and plan for the upcoming week, more internal focus and less customer facing initially