Boksburg: Imports & Exports Controller

Location: Boksburg Department: Supply Chain / Procurement Contract Type: Permanent Salary: R20,000 plus Medical Aid & Pension Overview A leading mining machinery and engineering organisation is seeking an experienced Imports & Exports Controller to manage all international and cross?border shipments, customs compliance, tariff classification, and freight coordination. The ideal candidate must have strong knowledge of Customs Clearing , INCOTERMS , HS Codes , and international shipping practices. This role requires exceptional attention to detail, strong administrative capability, and the ability to work under pressure while ensuring cost?effective and compliant import/export operations. Minimum Requirements Matric / Grade 12 • National Certificate or Diploma in: – International Trade – Logistics – Supply Chain Management – Import & Export Management – Freight Forwarding – Business Administration (with trade exposure) • Minimum 3 years’ experience in procurement within the Import/Export industry • Extensive experience in Customs Clearing and clearing cost structures • Strong MS Office proficiency • Knowledge of international shipping practices, foreign exchange, freight forwarding, Customs compliance, and INCOTERMS • Strong understanding of: – INCOTERMS® 2020 – HS Codes / Duties / VAT / Rebates – BOL / AWB – SADS00 / Customs Documentation • ERP system proficiency • Strong administrative and organisational skills • Ability to work independently and meet tight deadlines • High attention to detail and accuracy • Technical mindset and strong problem?solving ability • Mining industry knowledge advantageous Key Responsibilities Customs & Compliance Conduct tariff classification and duty determination • Ensure correct HS codes and duty rates at all times • Manage brokers and clearance processes, ensuring right?first?time entries • Handle post?clearance queries and maintain audit readiness • Retrieve import/export permits when required • Manage certificates and rules of origin • Ensure compliance with Customs, INCOTERMS, and regulatory requirements Shipping & Freight Coordination Arrange cross?border transport into neighbouring countries • Understand inter?Africa risks and avoidance measures • Obtain a minimum of three freight quotations • Create purchase orders aligned with freight estimates • Ensure all freight documentation aligns with vendor purchase orders • Ensure timely pre?clearing to avoid Customs delays • Provide shipping documents to warehouse teams • Identify and prevent unwarranted shipping costs • Ensure correct tariff codes and duties are applied • Submit complete Customs Import Document packs to Finance Procurement & Expediting Communicate with suppliers to ensure correct items depart on schedule • Confirm estimated delivery times align with supplier lead times • Support urgent requirements from production and branches • Maintain hard copies of purchase orders and RTP/buying reports • Identify opportunities to improve shipping processes and reduce delays • Liaise between suppliers and internal departments • Investigate price discrepancies between freight quotations and invoices • Notify Procurement Administrator of all price differences • Generate weekly shipment and back?order reports • Maintain strong relationships with suppliers and shipping agents • Maintain detailed databases of shipment and specification information Cost Savings & Performance Management Ensure competitive pricing by comparing freight agent quotes • Select the most cost?effective mode of transport • Maintain shipment databases aligned with monthly cost?saving KPIs • Track KPIs such as: – Percentage of entries cleared on time (target 98%) – Zero Customs penalties – Shipping lead times vs planned schedules