We are seeking a dynamic, enthusiastic, and driven individual to join our team to support the Bids Manager in implementing a Winning Strategy by coordinating, preparing and managing bids and proposals, and ensuring that best practice standards are applied. To support the Bids Manager in daily bid management activities, to work as part of the team and to promote a healthy and positive working environment. To liaise with technical leads and Managers and maintain positive relationships, to ensure success.
Project coordination of Bid Proposals
Support bid team on bids including setting up pre- and post-bid submission analysis, status communication and upkeep of the CRM.
Managing, reviewing and updating bid library content, liaising with the Solutions Team and Product Specialists to create and update Bid Solutions and Compliance Documents.
Coordinate the updating and Maintenance of CVs and Qualifications via the HR team.
Coordinate bid production activities for pre-qualification questionnaires.
Ensuring quality of bid responses always achieves top scoring and target win rate.
Take ownership in the planning and coordination of bid responses to ensure these are delivered within submission timescales.
Consolidate content from contributors into the required format and flag gaps to Bids Manager.
Reading and understanding client bid documentation, deadlines and submission requirements.
Contribute to the written proposal both in terms of content and presentation.
Ensure best practice and adherence to existing bid procedures, governance and processes.
Perform and coordinate market research.
Editing, reviewing & writing
Supporting the Bids Team with writing and review of proposals / assisting with conducting Reviews and holding brainstorm meetings when required.
Ensure that the branding of bids is compliant to the required Brand Guidelines of the company.
Ensuring company CVs are up to date and reviewed.
Bid Library and Model Responses
Working closely with the solutions team, develop and maintain the knowledge library.
Assist in planning the monthly reporting cycle.
Leading on assigned topics and liaising with internal subject matter experts for input / updates and added value.
Ensure the Standard Company Information and Compliance Documentation is up to date.
Liaison & communication
Ensure timely and accurate communication with all external bodies involved in the production of a proposal.
Ensure timely and accurate communication within the company of information relating to production and delivery of bid proposals.
Promptly report to and liaise with the Bids Management.
Support other members of the Bid and Sales Teams and promote a positive team working environment.
Any other ad-hoc duties to support Bids Management as required.
Requirements
Personal Requirements
Experience in working within bids or proposals, ideally within a Local Government industry.
A proactive approach and be willing to learn.
Results driven and strive for best quality work.
Excellent attention to detail, be able to work to multiple deadlines and be able to lead and support others in making sure those deadlines are followed.
Excellent communicator
Ability to engage and influence teams at all levels
Able to work under pressure and against tight deadlines
Proactive, positive attitude and willingness to learn is a must
Strong organizational, planning and communication skills
Skills and Education
1 3 years successful experience in a bids environment
Excellent English both written and spoken
Bid Experience within energy / water / professional services is preferable
Knowledge and understanding of the Public Sector bidding
Proven track record of managing multiple projects with time-critical deadlines
Excellent knowledge of Microsoft Office (Word; Excel; PowerPoint, Project, Visio )
Excellent written and numerical skills
Working with public sector organizations
Knowledge of public procurement
Bids Coordinator position available in Western Cape, Cape Town. This job position was posted by Ontec. The job has been posted as a premium ad on 2025-02-20 at 15:09:51 in the Engineering category
